Accounts Payable Officer 04F25

The Accounts Payable Officer is pivotal in managing an organization's financial transactions related to outgoing funds. This role requires an individual to handle the daily operations and ensure the accuracy and efficiency of the accounts payable processes. The ideal candidate is expected to process invoices, manage reconciliations, and ensure timely payments to vendors. With an eye for detail and strong organizational skills, the Accounts Payable Officer aids in maintaining healthy cash flow and overall financial liquidity of the company. Additionally, they will work closely with other departments to ensure budgets and financial procedures align with company strategies. The role will require a proactive approach to identifying discrepancies, negotiating with vendors, and optimizing payment processes to improve the financial standing of the organization.

Responsibilities

• Process all incoming invoices accurately and in a timely manner.
• Ensure vendor payments are executed efficiently and within agreed time frames.
• Maintain accurate records of all transactions within the accounting software.
• Reconcile purchase orders, invoices, and payment transactions monthly.
• Address and resolve any discrepancies or disputes with vendors promptly.
• Coordinate with procurement department to validate invoicing against purchase orders.
• Assist in the preparation of monthly financial reports and accounts reconciliation.
• Ensure adherence to corporate policies and procedures in all financial transactions.
• Communicate effectively with vendors and internal departments to resolve payment issues.
• Participate in audits by providing supporting documentation and answering inquiries.
• Implement process improvements in the accounts payable department for better efficiency.
• Stay updated with regulatory changes affecting accounts payable and related processes.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field required.
• Proven experience in an accounts payable role for at least two years.
• Strong proficiency with accounting software and Microsoft Office Suite, especially Excel.
• Excellent attention to detail and problem-solving skills are essential.
• Strong organizational skills with the ability to manage and prioritize tasks effectively.
• Outstanding communication skills for interaction with vendors and team members.
• Knowledge of regulatory frameworks and compliance related to financial transactions.