Logistics Coordinator

Job Summary

The Logistics Coordinator is responsible for the physical execution and end-to-end coordination of Dermorepubliq’s PR kit fulfillment and event logistics operations. This role handles the hands-on management of packing, inventory, samples, and event ingress/egress — ensuring that all materials are prepared, transported, and set up accurately, on time, and to brand standards.

This is a physically active, ground-level operations role that requires strong organizational skills, high attention to detail, and the willingness to be fully present during events, deliveries, and activation days. The role currently covers both PR and event logistics, with the expectation that as the team scales, it will evolve into a more specialized function focused on either PR fulfillment or events.

The Logistics Coordinator may be required to report daily and station at the San Roque warehouse or other locations depending on event schedules, deliveries, and operational needs.

KEY RESPONSIBILITY

• PR Kit Packing & Fulfillment
• Oversee end-to-end PR kit assembly including packing, labeling, and quality checking of all PR materials.
• Ensure all PR kits are packed accurately and in accordance with brand standards and campaign briefs.
• Coordinate the timely dispatch and delivery of PR kits to media, creators, and influencers.
• Maintain updated records of PR kit inventory, dispatch logs, and delivery statuses.
• Samples & Inventory Management
• Manage and monitor the inventory of product samples, marketing materials, and event supplies.
• Conduct regular stock counts and flag replenishment needs to the relevant Category Manager.
• Ensure proper storage, organization, and labeling of all physical marketing assets.
• Coordinate with internal teams to fulfill sample requests for campaigns, shoots, and activations.
• Event Logistics & Ingress/Egress Coordination
• Coordinate the end-to-end logistics for events and brand activations, including material preparation, transport, and on-site setup.
• Manage ingress and egress operations for events, ensuring all materials arrive, are set up, and are packed down efficiently.
• Be physically present and actively involved in all event setup and teardown activities.
• Liaise with venue contacts, suppliers, and event teams to ensure smooth logistics execution.
• Prepare and organize event supplies, props, and branded materials in advance of activation days.
• Vendor & Delivery Coordination
• Coordinate with courier services, logistics providers, and suppliers for deliveries and pickups.
• Track shipments and resolve logistics issues in a timely manner.
• Maintain accurate records of delivery receipts, waybills, and vendor documentation.
• Administrative & Operational Support
• Maintain organized filing systems for logistics documentation, inventory records, and event materials.
• Assist in preparing logistics-related reports and inventory summaries for Category Managers.
• Support general marketing operations as required during peak periods.
  
  
  

• Bachelor’s degree or diploma in Business, Marketing, Supply Chain, or related field.
  
  
  

• Open to entry-level candidates; prior experience in logistics, events, warehousing, or operations is a plus.
• Experience in handling physical inventory, packing operations, or event setup is an advantage.
• Exposure to marketing, brand activations, or FMCG/beauty operations is preferred.
  
  
  

• Inventory management and stock control
• Event logistics coordination (ingress, egress, setup)
• Basic documentation and record-keeping
• Proficiency in Google Workspace or MS Office
  
  
  

• Strong physical stamina and willingness to perform hands-on, physical work
• Highly organized with exceptional attention to detail
• Reliable, punctual, and accountable
• Able to work independently and manage time effectively on event days
• Flexible and adaptable to shifting schedules, locations, and operational demands
  
  
  

• Hybrid setup; work location varies between Eastwood office and San Roque warehouse depending on events and deliveries.
• May be required to report on-site daily during peak periods, event weeks, and high-volume delivery days.
• Physically demanding role involving lifting, packing, and on-ground event work.
• High involvement during campaign launches, PR drops, and event activation periods.