Purchasing Manager

Job Summary

The Purchasing Manager is responsible for managing the end-to-end purchasing execution process from approved Purchase Requests (PR) to Purchase Order (PO) issuance, vendor accreditation, delivery monitoring, and coordination with internal stakeholders. The role ensures that all purchases are properly authorized, aligned with approved budgets, compliant with company policies, and completed efficiently. The Purchasing Manager works closely with Procurement, Finance, Accounts Payable, Supply Chain Management (SCM), and End Users to maintain effective spend control and a smooth Procure-to-Pay (P2P) process.

Key Responsibilities

1. Purchase Order Management

• Review approved Purchase Requests and validate completeness of requirements.
• Ensure selected vendors endorsed by Procurement are properly documented and approved.
• Prepare, review, and issue Purchase Orders accurately and on time.
• Ensure all POs are aligned with approved budgets, spending limits, and authorization matrix.
• Monitor PO status from issuance to completion.
  
  
  

2. Vendor Accreditation and Compliance

• Manage accreditation process for new vendors prior to PO issuance.
• Ensure vendor requirements, legal documents, and compliance records are complete and updated.
• Coordinate with Procurement and Finance regarding vendor onboarding standards.
• Maintain an updated accredited vendor database.
  
  
  

3. Delivery Monitoring and Execution

• Oversee delivery schedules of goods and services based on PO commitments.
• Coordinate with vendors, SCM, warehouse, and end users regarding deliveries.
• Ensure timely receipt, inspection, and confirmation of delivered goods/services.
• Resolve delivery delays, shortages, quality issues, and vendor non-performance.
  
  
  

4. Internal Coordination

• Work closely with Procurement team regarding vendor endorsements and sourcing handoff.
• Coordinate with requesting departments to clarify delivery requirements and timelines.
• Liaise with Accounts Payable for invoice processing and supporting documents.
• Support Treasury and Finance by ensuring complete documentation for payment processing.
  
  
  

5. Budgetary and Financial Control

• Ensure no PO is issued without proper approval and budget confirmation.
• Help strengthen spend visibility and control before purchases are committed.
• Monitor purchasing commitments against approved budgets.
• Escalate budget variances or unauthorized requests to management.
  
  
  

6. Process Improvement and Governance

• Enforce compliance with Procure-to-Pay (P2P) policies and procedures.
• Prevent off-process, undocumented, or unauthorized purchases.
• Support implementation of controls for clean and enforceable 3-way matching (PO, delivery, invoice).
• Recommend improvements to purchasing systems, workflows, and controls.
  
  
  

7. Reporting and Documentation

• Maintain complete records from PR, PO, delivery, and turnover to AP.
• Prepare reports on PO status, delivery performance, vendor issues, and pending transactions.
• Track purchasing KPIs such as turnaround time, on-time delivery, and compliance rates.
• Ensure readiness of records for audit and management review.
  
  
  

8. Team Leadership

• Supervise Purchasing Specialists and assign daily workload.
• Train team members on purchasing policies, documentation, and systems.
• Evaluate staff performance and productivity.
• Build a disciplined, service-oriented purchasing team.
  
  
  

Qualifications

Education:

• Bachelor’s degree in Business Administration, Accounting, Finance, Supply Chain Management, or a related field.
  
  
  

Experience:

• Minimum 5 years of experience in purchasing, procurement, or supply chain operations, with supervisory experience preferred.
• Strong knowledge of purchasing controls, vendor management, and P2P processes.
• Experience in ERP or purchasing systems.
• Strong analytical, negotiation, communication, and leadership skills.
• High integrity and attention to detail.
  
  
  

Skills:

• Strong communication, and analytical skills.
• Proficiency in MS Excel (pivot tables, charts, formulas) and ERP/procurement systems.
• Strong attention to detail, organization, and time management.
• Ability to work collaboratively across departments and manage multiple priorities.
  
  
  

Core Competencies

• Procurement and financial acumen
• Data analysis and reporting
• Integrity and accountability
• Process improvement mindset
• Collaboration and communication
  
  
  

EQUAL OPPORTUNITY STATEMENT

Dermorepubliq is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment

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