PROJECT SECRETARIAT

Hybrid

Full Time

8:30 AM - 5:30 PM

Day Shift

Job Overview

The Project Secretariat is responsible for project coordination by working closely with the Project Team members. The Project Secretariat is responsible for coordinating, organizing, and controlling project activities.

Responsibilities

• Maintain and organize project documentation, including project plans, schedules, meeting minutes, and status reports.
• Ensure all project documentation is up-to-date, accessible, and accurately reflects project progress and decisions.
• Schedule and organize project meetings, including setting agendas, sending invitations, and arranging logistics.
• Take meeting minutes, track action items, and follow up on tasks to ensure timely completion.
• Facilitate communication among project team members, stakeholders, and external partners.
• Serve as a central point of contact for project-related inquiries, disseminating information, and addressing concerns.
• Assist in identifying, documenting, and monitoring project risks and issues.
• Support the project manager in developing mitigation strategies and action plans to address identified risks and issues.
• Assist in coordinating project resources, including personnel, equipment, and materials.
• Track resource allocations and utilization to ensure optimal resource management throughout the project lifecycle.
• Support the implementation of quality assurance processes and procedures.
• Participate in quality reviews and audits to ensure compliance with project standards and requirements.
• Generate regular progress reports and dashboards to provide stakeholders with visibility into project performance.
• Monitor project milestones, deliverables, and key performance indicators to identify deviations and take corrective actions as needed.
  
  

• BS degree in Computer Science, IT, Business Management, Marketing or equivalent.
• With Project Management experience for at least 1 year.
• Knowledge in Product Development.
• Passionate about creating high-impact user experiences that build customer relationships better.
• Strong analytical aptitude. Has the ability to analyze and propose data-driven solutions.
• Excellent written and verbal communication skills and can negotiate with ease (in English and Filipino).
• Highly organized and pays attention to detail.
• This is a work-from-home position, so having a working computer and a stable internet subscription is a must
• Must be willing to go on face-to-face meetings with clients if needed
  
  

• Experience with developing/supporting an insurance application (e.g. Policy Administration, Claims Administration, Underwriting, etc)
• Commercial Property Insurance or Commercial Casualty Insurance or Commercial Auto Insurance experience
• Experience with AGILE Methodology and SAFe/SCRUM framework
  
  

• Must be living within Metro Manila.
• Must be willing to travel and report onsite.