Operations Director For Pooling

At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients work and lives.

With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.

Role Overview

The Director, Operations is a key leadership role at Athena, primarily responsible for overseeing the Client Partnership Managers (CPMs) and ensuring the delivery of high-quality service across all client interactions. This position will lead strategic initiatives within the operations department, focusing on enhancing service delivery, optimizing operational efficiency, and maintaining compliance with quality standards. The Director, Operations will also play a crucial role in strategic decision-making processes, offering insights and analysis that drive business improvements.

Duties & Responsibilities

• Leadership and Oversight: Provide leadership and direction to the Client Partnership Managers, ensuring alignment with Athenas strategic objectives and service standards.
• Quality Assurance and Compliance: Work with the Partnership Quality Director to oversee all aspects of quality and compliance within the operations department, ensuring all client interactions meet Athenas high standards.
• Strategic Planning and Execution: Develop and implement strategic plans to enhance operational efficiency and service delivery. Monitor and evaluate the effectiveness of these strategies, making adjustments as necessary.
• Client Relationship Management: Oversee the management of client relationships, ensuring high levels of satisfaction and retention. Act as a senior point of escalation for complex client issues. Actively assess partnership health and proactively address issues before they become an escalation or lead to churn.
• Performance Management: Monitor, analyze and drive performance metrics for the operations department. Provide guidance and support to ensure all team members meet or exceed performance expectations.
  
  

• Chief Operating Officer
• VP, Operations
• Director, Partnership Quality
• Client Partnership Managers
• Operations and Support Departments
  
  

• Strategic Leadership: Demonstrated ability in leading operations and achieving organizational goals, with a strong focus on quality and client satisfaction.
• Senior-Level Communication and Coaching: Advanced interpersonal and communication skills, capable of mentoring senior staff and fostering a high-performance team.
• Expertise in Client Relationship and Escalation Management: Proven ability to nurture client relationships, drive collaboration and accountability. Manage and resolve complex client issues, ensuring client retention and satisfaction.
• Analytical and Decision-Making Skills: Strong analytical abilities to evaluate data and performance metrics, driving informed strategic decisions.
• Intentional Leadership: Prioritizes the well-being and development of their team members. Taking responsibility for the actions and performance of their team and being accountable for the role their team members play in the organization.
  
  

• Minimum of 7-10 years in a senior management role within a service-oriented industry, with substantial experience in managing teams, quality assurance, and client relations.
• Proven track record in strategic planning, team leadership, and performance management.
• Extensive experience in process optimization and implementing operational improvements.