Manager Crew Manning Operations

Job Summary

• The Manager supports the President of Pacc Shipping Phils., Inc in managing the daily operations of the crew manning office in the Philippines.
• This role ensures operational efficiency in crew recruitment, processing, deployment, and compliance with maritime and labor standards.
• The Manager will supervise frontline departments, ensure compliance with DMW, MARINA, and DOLE regulations, and serve as acting Officer-in-Charge in the absence of the President.
• The Manager is also required to support the President in managing and growing our 3rd party business, to engage and promote our services to other ship owners.
• This is a critical succession and support role designed to maintain the seamless function of crewing operations and regulatory interfaces.
  
  

• Oversee daily crew manning operations, ensuring adherence to recruitment, documentation, and deployment timelines.
• Coordinate and supervise departments handling:
• Crew sourcing and selection
• Document processing
• Medical clearance and training
• Visa, travel, and pre-departure arrangements
• Assist in budget planning, expense monitoring, and financial reporting to support the Director/President in maintaining cost-effective operations.
  

• Assist in ensuring that company operations meet the standards of:
• DMW (licensing, contracts, audits, reports)
• MARINA (training compliance, certification)
• MLC 2006 and STCW conventions
• Maintain compliance calendars and internal audits of crew documentation.
  

• Monitor crew welfare programs, insurance coverage, and incident reports.
• Assist in the management of repatriations, disputes, and claims in coordination with the legal team.
• Ensure that employment contracts and pre-departure briefings are up to date and compliant.
  
  

• Supervise and mentor junior managers and staff involved in operations and support functions.
• Support training programs for office personnel and new hires in line with compliance and service standards.
  
  

• Liaise with clients, ship owners, and principals for crew assignments and performance reports.
• Coordinate with training centers, medical clinics, and travel agencies to ensure smooth crew deployment.
  
  

• Assist with preparation and submission of company reports to SEC, BIR, DOLE, and LGUs.
• Support the Director/ President in budgeting, procurement, and vendor selection for office operations.
  
  

• At least 5–7 years of experiences in crew manning or maritime operations, with at least 2 years in a supervisory role.
• Strong working knowledge of DMW regulations, MLC, and maritime labor procedures.
• Basic to intermediate knowledge of financial and operational metrics, with the ability to manage departmental spending and support procurement and payroll processes.
• Must be a Filipino citizen, and eligible to represent the company in regulatory dealings when required.
• Excellent organizational and leadership skills.
• Strong written and verbal communication skills in English.