Junior Accountant AP

Job Summary

The Accounts Payable is responsible for managing and processing monthly recurring expenses such as rent, utilities, subscriptions, and service contracts, as well as handling payment requests from other departments. This role ensures the timely and accurate processing of payments and maintains effective communication with internal teams and external vendors to resolve any issues. The Accounts Payable will also support departmental needs by responding to payment-related requests and ensuring that financial processes are adhered to across the organization.

Key Responsibilities

• Monthly Recurring Expenses Management
• Process and review invoices for recurring expenses such as rent, utilities, subscriptions, and service contracts.
• Ensure timely and accurate payment processing to avoid service disruptions or late fees.
• Verify contracts and agreements to ensure expenses align with terms and conditions.
• Reconcile vendor statements and resolve discrepancies.
• Ad Hoc Expenses Handling
• Process one-time or non-recurring expense requests, including office supplies, repairs, travel expenses, and miscellaneous purchases.
• Verify proper authorization and documentation for all ad hoc payments.
• Coordinate with departments to ensure expenses align with budget allocations.
• 3. Accounts Payable Processing
• Enter and maintain accurate financial records in the accounting system.
• Prepare and process electronic transfers, checks, and other payment methods.
• Maintain vendor records, ensuring up-to-date contact and payment details.
• Reconcile accounts payable transactions and assist in month-end closing activities.
• Compliance and Reporting
• Ensure compliance with company policies, accounting standards (GAAP/IFRS), and tax regulations.
• Vendor and Stakeholder Management
• Communicate with vendors to resolve invoice discrepancies, payment inquiries, and contract renewals.
• Collaborate with internal departments to ensure smooth expense processing.
• Assist in audits by providing necessary documentation and explanations.
• Generate and analyze reports related to payable accounts, cash flow, and expense trends.
  
  
  

• Bachelor’s degree in accounting, Finance, or a related field.
  
  
  

• 2+ years of experience in accounts payable or general accounting.
  
  
  

• Proficiency in accounting software (SAP, QuickBooks, Oracle, or similar).
• Strong knowledge of Microsoft Excel (pivot tables, VLOOKUP, data analysis).
  
  
  

• Excellent attention to detail and organizational skills.
• Strong communication and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines.
  
  
  

• Opportunity to grow from AP Specialist to Senior AP or Supervisor with potential transitions into procurement, general accounting, or finance roles.
  
  
  

• Ability to work independently and as part of a team
• Eagerness to learn and develop in a fast-paced environment.