Executive Assistant

Be the strategic partner who empowers leaders to achieve more.

At TalentPop, we help e-commerce brands build world-class teams. Were on a mission to connect top-tier talent with ambitious companies, and were currently seeking a highly skilled Executive Assistant to join our team.

In this pivotal role, you wont just handle tasks—youll be the force that drives leaders forward. You will provide essential, high-level support to our clients leadership teams, allowing them to focus on what they do best: innovating and scaling their businesses. Youll masterfully manage complex calendars, organize high-stakes meetings and travel, and serve as a crucial gatekeeper. Your ability to anticipate needs and proactively solve problems will make you an invaluable asset.

What Youll Be Doing

• Optimizing schedules and communication: Manage calendars and inboxes with strategic foresight to ensure key priorities are always at the forefront.
• Facilitating success: Coordinate travel, meetings, and special projects from start to finish.
• Acting as a trusted liaison: Serve as the professional and confidential point of contact between leaders and internal and external stakeholders.
• Driving efficiency: Implement systems and processes that streamline operations and improve productivity.
• Supporting critical decisions: Conduct research and prepare materials that enable informed, high-impact decision-making.
  
  

• Experience: At least 6 months of experience as an administrative or executive assistant, ideally supporting C-suite executives or high-level clients.
• Communication: A clear, confident, and highly discreet communicator, both in writing and verbally.
• Mindset: A resourceful and proactive problem-solver who thrives in a fast-paced environment.
• Technical Savvy: Proficient with productivity software and a quick learner when it comes to new technologies.
• Availability: Available to work full-time (40 hours per week) during U.S. business hours.
  
  

• Internet: A stable and reliable DSL, Cable, or Fiber internet connection (minimum 25 Mbps for both upload and download speed).
• Hardware: A personal PC or laptop with an i5 processor (or equivalent) or higher.
  
  

• Work from anywhere: Enjoy the flexibility of a 100% remote, full-time position.
• Growth: We provide regular performance reviews, learning tools, and career development opportunities to help you advance.
• Work-life balance: We support our team with paid time off.
• Benefits: Youll have access to health and dental insurance or a health stipend based on your location.
• Supportive culture: Join a collaborative and dynamic team where your contributions are recognized and valued.