Executive Assistant Operations Track

Company Description

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Role Focus

Support the Founder operationally and help drive light-to-mid-level marketing execution — while developing into a broader Operations role over time.

Key Responsibilities

Executive & Operations Support

• Manage founder calendar, inbox, follow-ups, and action tracking
• Coordinate with suppliers, shipping partners, and internal staff
• Track production timelines, quotes, payments, and deliveries
• Build and maintain simple SOPs, project checklists, and weekly reports
• Help implement CRM/workflow tools (Zoho / HubSpot / similar)
  
  

Marketing Coordination

• Assist with email marketing (newsletters, automations, scheduling)
• Support campaign planning, basic copy coordination, and content organization
• Coordinate social / brand assets with creatives or freelancers
• Track basic metrics (opens, clicks, campaign performance)
• Help manage product launches, announcements, and collaborations
  
  

Systems & Organization

• Keep information structured and easy to find
• Flag risks, delays, or gaps before they become issues
• Suggest efficiency improvements across operations and marketing workflows
  
  

Ideal Candidate Profile

• Experience as high level EA, Operations Coordinator, Founder’s Assistant, or similar
• Hands-on experience with marketing tools (email marketing highly preferred)
• Background in startups, creative businesses, agencies, or e-commerce
• Extremely organized, proactive, and detail-driven
• Exceptional English — clear, concise, confident communicator
• Comfortable learning tools (CRMs, project management, email platforms)
• Able to work independently and anticipate next steps
• Long-term mindset — wants to grow with the brand
  
  

Nice to Have

• Experience with Shopify, Klaviyo, Mailchimp, or similar
• Exposure to logistics or inventory workflows
• Light analytical/reporting experience
• Familiarity with invoice or expense tracking
  
  

Work Schedule: M to F 9am to 6pm PH

Work Location: Hybrid (2x per week onsite) / WFH is open for exceptional candidates

Note: As part of our recruitment process, we conduct background checks on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" or "Apply" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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