Accounts And Admin Assistant

Discover your 100% YOU with MicroSourcing!

Position: Admin/Logistics/Accounts Assistant

Work setup & shift: Hybrid | Dayshift

Why join MicroSourcing?

Youll Have

• Competitive Rewards*: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
  
  

Your Role:

The Admin / Logistics / Accounts Assistant is responsible for supporting the finance, logistics, and administrative operations of the business. This role provides essential support in accounts payable/receivable, order processing, freight coordination, and general office administration. The position requires strong attention to detail, time management, and the ability to work collaboratively across departments to ensure efficient business operations.

Key Responsibilities 2. Logistics & Dispatch 3. Stock & Receiving 4. Administration & Support What You Need:

• Accounts & Finance Support
• Process accounts payable and receivable, including invoice creation and reconciliations.
• Conduct bank and credit card reconciliations in line with company procedures.
• Assist with month-end processes, reporting, and filing of financial records.
• Prepare debtors and creditors reports for management.
• Support debt collection activities when required.
• Create and manage payment batches, ensuring accuracy and timeliness.
• Maintain accurate filing and archiving of financial documents.
• Create new sales orders in the system (EXO) and maintain records.
• Coordinate with freight companies to determine shipping requirements (pallet size, weight, destinations).
• Obtain and compare freight quotes; prepare consignment documentation.
• Print and apply freight and product labels for shipments.
• Prepare and scan dispatch paperwork, saving digital copies for records.
• Liaise with clients to confirm dispatch and provide tracking information where necessary.
• Book pickups with freight providers and monitor delivery progress.
• Scan and record delivery dockets for incoming goods.
• Record batch numbers and update stock records in EXO.
• Receive goods accurately in the system and ensure proper labeling for stock control.
• Assist with inventory checks to ensure stock accuracy and availability.
• Provide general administrative assistance to the finance and logistics teams.
• Support CRM entries and updates (e.g., Hubspot).
• Maintain stock/ordering records via Comstock or other internal systems.
• Assist with customer communications, including PO confirmations and email correspondence.
• Ensure proper document control, filing, and digital archiving of all admin/logistics paperwork.
  
  

Non-negotiables

• Strong knowledge of accounts processes (payables, receivables, reconciliations)
• Proficiency in ERP systems (EXO) and CRM tools (Hubspot, Consignment Stock)
• High level of accuracy and attention to detail
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Ability to work independently and collaboratively in a fast-paced environment
  
  

Preferred skills/expertise:

• Prior experience in logistics, supply chain, or product-based business
• Familiarity with freight coordination or dispatch documentation
• Knowledge of inventory systems and basic stock control processes.
  
  

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our companys strength lies in our peoples diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – its our commitment. Our way of life. Here, we dont just accept your unique authentic self - we celebrate it, valuing every individuals contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply

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