Staff Accountant

Position Summary:

We are seeking a Staff Accountant for a temporary engagement to support our cash operations, credit card and accounts payable processes, and monthly close activities, including accruals. In this role, you’ll work closely with the Controller and cross-functional teams across Finance, Legal, and Operations to maintain accurate, timely, and audit-ready financial records each month.

Job Details:

• Work From Home
• Monday to Friday, 10 PM to 7 AM (Manila Time)
• To follow US Holidays

Responsibilities:

Cash & Bank Reconciliations

• Reconcile the primary operating account monthly: match transactions against NetSuite, upload direct debits and tax payments, and route the upload weekly for tax payment review and GL coding.
• Reconcile secondary operating and money market accounts monthly using statements provided by the Controller.
• Reconcile the sweep account and book the related interest earned entry each month, once the primary operating account reconciliation is complete.
• Book the monthly loan balance entry from the downloaded statement.

Credit Card & Expense Management

• Manage the physical credit card program: download statements, add/lock/disable cards, and keep cardholder access aligned with the Slack credit card group.
• Ensure CC transactions have GL coding, department, and receipts (over $25) before they sync, and send month-end submission reminders on the 15th and last business day.
• Review AP platform expense reports for correct coding and approver assignment; flag recurring or large spend for migration to virtual card.
• Approve AP platform invoices under $10K, confirming GL/department coding, vendor payment details and W9 on file, correct period/amortization for invoices over $3K, and a clear description and date on every invoice.
• Reconcile the AP platform clearing account monthly to zero and resolve sync errors on bills, bill payments, and expense reports.

Month-End Accruals

• Prepare the recurring month-end accrual and amortization entries — including fixed assets and depreciation, prepaids, shipping and fulfillment, contractor and professional services, taxes, and credit card spend — coordinating with cross-functional partners to confirm estimates and activity.
• Book the general accrual after AP close to capture remaining unrecorded expenses, and reconcile supporting schedules to the GL.

Lease Accounting & Tax Compliance

• Confirm the monthly rent invoice is in NetSuite and book the asset/lease liability entry.
• Own the annual 1099 process: pull vendor spend over $600 from the AP platform, populate the 1099 filing platform, and review each W9 individually — target completion by 1/31.

Qualifications:

• Bachelors degree in Accounting, Finance, or related field (or equivalent experience).
• 2–4 years of accounting experience, ideally spanning AP, GL, and bank reconciliations.
• Hands-on experience with NetSuite or a comparable ERP; AP/expense platform experience is a plus.
• Working knowledge of US GAAP accrual accounting and month-end close processes.
• Strong attention to detail and organization — this role manages a high volume of recurring monthly deadlines.
• Clear, proactive communicator comfortable coordinating with cross-functional stakeholders and vendors.