Senior Execution Analyst - Order Management

At bp, we’re reimagining energy for people and our planet. We have an ambitious ambition be a net zero company by 2050 or sooner, and help the world get to net crafting eating a more efficient business that makes the best use of its resources is a critical part of getting there. And that’s what our new global business services (GBS) centre in Pune, India is here to do – put digital at the heart of our business and accelerate the transformation of bp’s business processes across the globe. Driven by the bp values and comprising capabilities in data, procurement, finance and customer service, the GBS centre will drive modern digital solutions and agile ways of working.

Key Accountabilities And Challenges

Responsible to procure goods or services from designated sources of supply for requirements generated by BP operations. The Buyer plays the key role in the procurement process that involves timely creation of Purchase Orders (POs) from approved requisitions, as well as the associated follow-on activities related PO acceptance, tracking, change, and close. Key activities include:

• Inspect incoming requisitions for correctness and completeness and re-distributing or referring them when appropriate
• Assign sources of supply in accordance with category mentorship or other relevant sourcing instructions
• Issue, as needed, Requests for Quote to acquire pricing, delivery and other commercial terms
• Engage BP collaborators – e.g. requestors, sourcing specialist etc., to finalize the purchase decision
• Generate Purchase Order and confirming acceptance by the supplier
• Resolve operational issues with the suppliers, sourcing specialist and requestor related to the quality, delivery or receipt of good / services, invoice payment, return of materials, etc.
• Manage necessary changes to PO and closure of the PO
• Working hours (ANZ/ASPAC/UK/Europe/US shift) to support Business Partners
  
  

Qualifications, Competencies

• Bachelor’s Degree in Management, Business, Engineering, Finance, Accounting, or related field
• Minimum 3-4 years of experience order management and buying
• Strong knowledge of procurement practices with understanding of accounts payable practices
• Proficient in PSCM applications including ARIBA, SAP and Salesforce
• Experience of working cross culturally and in an international environment
• Engaging and collaborative way of working
• Resilient and experienced in working in multi-faceted environment
• Experience in using ERP, good skills in Excel
  
  

Key Competencies

• Problem Solving - Evaluates and prioritises problems for own area. Resolves problems in a timely way, using a combination of logic and experience to make decisions and solve problems
• Operational Excellence - Has a sound understanding of process and workflow streamlining, problem resolution and organisational change
• Risk Management - Identifies external and internal factors that impact risk and mitigation opportunities. Identifies potential new or emerging risks / threats and implements mitigation plans
• Change Management - Builds energy around a change using a systematic approach to transition from the present to the desired state
• Digital Proficiency - Optimally uses digital guidance, tools, methodologies, and security measures for operating as a digital business. Uses digital tools to collaborate coordinating, plan and reflect on digital data.
• Analytical Thinking - Systematically breaks down a sophisticated problem or process into component parts using logical analysis techniques to reach a solution. Logically assesses relationships, grasps interdependencies, and reviews trends within a complex problem or situation. Challenges assumptions and reliability of acquired information.
• Decision Making – Makes decisions affecting both own tasks and those of others. Combines a variety of factors including commercial awareness, risk and financial expertise to make appropriate decisions and derive insights.
• Innovation - Adapts existing processes, methods and ways of working to drive efficiency. Uses digital technologies to develop new ideas, projects and opportunities.
• Influencing - Identifies areas of alliance and disagreement, evaluates options and potential outcomes, and plans influencing strategy. Identifies short term customer needs and communicates benefits to the collaborator. Knows when and how to use the chain of command. GBS Job Description Template Confidential BP Confidential
• Relationship Management - Establishes and manages relationships with peers and internal business partners to achieve results.
• Business Insight - Identifies new or alternative approaches to performing business activities more efficiently.
  
  

We are an equal opportunity employer and value diversity at our company! We do not discriminate based on race, religion, colour, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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