Senior Officer Middle Office AIFM

Company Description

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities.

Job Description

• You perform middle office activities related to the investment activities conducted by the portfolio managers of the Luxembourg-based Alternative Investment Fund Manager (AIFM).
• You operate with a high degree of autonomy, acting as an extension of the Luxembourg team and taking ownership of processes.
• You interpret and apply complex legal agreements to ensure accurate execution and compliance with fund requirements.
• You proactively identify and resolve issues where precedent may not exist, applying judgment within established frameworks.
• You monitor the reception of executed documents post-transaction within the regulatory 3‑month deadline, and follow up with clients when needed.
• You store the documents in folders according to a procedure you help define.
• You prepare execution notices (confirming the execution and terms thereof), subject to a 4‑eyes check by the Portfolio Manager.
• You maintain the post‑acquisition folders with a standard set of documents.
• You reconcile significant cash movements (above a threshold to be defined) against approvals.
• You escalate discrepancies and propose corrective actions independently.
• You manually allocate emails in the common mailbox to clients’ folders.
• You prioritize and manage communications with minimal supervision.
• You confirm to other stakeholders, when required, the executed transactions and their terms.
• You review and interpret transaction documentation to ensure compliance with legal and financial requirements.
  
  

Qualifications

In addition to living our Group Values — Authentic, Bold, and Collaborative — you will:

• Communicate proficiently in verbal and written English (other languages are an advantage).
• Show excellent interpersonal and communication skills with both management and staff.
• Be eager to learn and grow in your role.
• Stay well-organized, detail-oriented, and autonomous in your work.
• Drive initiative and take ownership of processes.
• Act as a resource for colleagues and contribute to process improvement initiatives when applicable.
  
  

Requirements

• You hold a Master’s or Bachelor’s degree in Economics or an equivalent discipline.
• You bring a minimum of four years of work experience in finance-related positions.
• You have a very good command of Microsoft Office packages, including Excel, Word, and PowerPoint.
• You are fluent in English.
  
  

Additional Information

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.

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