Receptionist Jr Administrative Support Assistant

Job Description

Geodata Systems, the premier provider of smart mapping and spatial analytics solutions in the Philippines, is looking for (2) Administrative Support Assistant/Receptionist who will perform a wide range of administrative and office support activities for PSD & GDPS. Also for the department director, managers and the organization as a whole to facilitate efficient operation.

Responsibilities

• Plot schedule of training and seek approval from Training Supervisor/Manager
• Send invitation and registration form to clients with outstanding training slots and get their confirmation for the scheduled class
• Send letter of invitation or training quotation with training details (e.g. course description, pricing, and schedule) if there's an inquiry
• Send reminder to participants thru email with attachments (e.g. Instructor's profile, course timetable, route map going to Geodata office)
• Print master copy of training manuals to be photocopied (if there's no print out yet and if there's an update on the course version) as well as cover page ; double check the documents to be printed verified to TS and PCOLS ; verified final printing of training materials to Training Supervisor
• Reserve vehicle and process messengerial request for the manuals to be sent for photocopying and picked-up
• Prepare and print forms to be used: attendance sheet, ID, name standee, door sign, pre and post assessment form ( for onsite)
• Prepare training supplies (yellow paper and pencil)
• Follow-up thru email or call participants who are not in the class yet
• Prepare print, sign training certificates (Geodata and Esri) and certificate of appearance
• Order and prepare food for participants (am and pm snack and lunch)
• Update training participants database and send to Marketing Division quarterly ( Marketing and Training OneDrive)
• Prepare and print liquidation and RFF of training expenses and photocopy of training manuals and submit it to Finance once signed. c/o HR
• Monthly - PSD Personnel Utilization report to be emailed to respective department
• Assist in all documents for HelloSign request and RFF registry
• Scheduling Signature (when instructed)
• Arrange meeting in the Office (when instructed)
• Perform other functions as may be assigned by the Immediate superior & the Administrative Manager.