Executive Assistant

The Executive Assistant serves as a trusted partner to the 2X leadership team (2LT), ensuring

leaders can focus their time on the highest-value strategic priorities. This individual will manage

complex schedules, coordinate internal and external communications, support leadership

meetings and events, facilitate cross-functional collaboration, and handle a wide range of

administrative and operational responsibilities.

The ideal candidate is highly organized, proactive, resourceful, detail-oriented, and thrives in a

fast-paced, entrepreneurial environment. This role requires exceptional judgment, discretion,

professionalism, and the ability to anticipate needs before they arise.

Reporting Manager

Courtney Baker, Chief of Staff

Key Stakeholders

• Other 2LT Members as defined by Reporting Manager
  
  

Location and Logistics:

• Position resided within 2X subsidiary entity, 2X Philippines, but supporting 2X globally
• Working on the US shift (8:00 am ET through 5:00 pm ET), with expectations to respond
  
  

to communications as feasible outside of working hours.

• Hybrid work from home arrangement, with optional in-office time
  
  

Key Responsibilities

Executive Support

• Manage complex calendars for multiple executives, balancing priorities and time.
• Coordinate internal and external meetings across multiple time zones and geographies.
• Prepare executives for meetings by assembling agendas, briefing materials,
  
  

presentations, and supporting documents.

• Manage expense reporting, reimbursements, and other administrative activities.
• Serve as a gatekeeper and point of contact for executive communications.
• Handle miscellaneous tasks as assigned by executive stakeholders.
  
  

Leadership Team Operations

• Coordinate recurring leadership meetings, business reviews, board-related meetings,
  
  

and strategic planning sessions.

• Prepare meeting agendas, document decisions, track action items, and follow up on
  
  

deliverables.

• Assist in the development and organization of executive presentations, reports, and
  
  

communications.

• Help drive accountability across leadership initiatives by tracking priorities and ensuring
  
  

follow-through.

Communication & Coordination

• Facilitate communication between executives, employees, clients, partners, investors,
  
  

and other stakeholders.

• Draft, proofread, and format correspondence, presentations, announcements, and other
  
  

business materials.

• Support company-wide communications and leadership updates as needed.
• Maintain professionalism and confidentiality in all interactions.
  
  

Special Projects & Strategic Support to Chief of Staff

• Support key strategic initiatives, offsites, company events, and other miscellaneous
  
  

projects.

• Conduct research and gather information to support executive decision-making.
• Identify opportunities to improve administrative processes and increase organizational
  
  

efficiency.

Event & Travel Coordination

• Ensure seamless execution of executive travel - arrange domestic and international
  
  

travel, including flights, accommodations, transportation, and itineraries.

• Coordinate executive offsites, leadership retreats, customer events, and company
  
  

meetings.

• Manage logistics for internal and external events, including venue selection, travel
  
  

arrangements, scheduling, and budget/expense administration.

Qualifications Required

• Experience supporting senior executives, C-suite leaders, or executive leadership
  
  

teams.

• Exceptional organizational and project management skills.
• Outstanding written and verbal communication abilities.
• Strong proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and modern
  
  

productivity tools.

• Ability to manage multiple priorities simultaneously while maintaining exceptional
  
  

attention to detail.

• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and a proactive, ownership-oriented mindset.
  
  

Preferred

• Experience supporting executives in a high-growth technology, professional services,
  
  

consulting, SaaS, or private-equity-backed company.

• Experience coordinating executive travel across multiple countries and time zones.
• Familiarity with CRM, project management, and collaboration platforms.
• Experience supporting board meetings, investor relations activities, or other strategic
  
  

initiatives.

Success Profile

The Successful Candidate Will Be

• Highly organized and detail-oriented.
• Proactive rather than reactive.
• Comfortable operating with ambiguity and changing priorities.
• Skilled at building relationships across all levels of an organization.
• Calm under pressure and capable of managing complex situations.
• Professional, trustworthy, and discreet.
• Motivated by helping leaders and teams perform at their highest level.

---