Chief of Staff

We are seeking a high-agency, systems-driven Chief of Staff to serve as the critical right hand to our CEO and executive leadership. This is not an administrative or passive assistant role. We need a strategic operator who thinks 2–3 steps ahead, builds Bulletproof systems, prevents operational "fires" before they start, and measures success strictly by business outcomes.

Minimum Qualifications:

Key Responsibilities:

• Operational System Design: Analyze current business challenges and design, implement, and optimize repeatable internal systems and workflows (e.g., ClickUp, Airtable, CRM) to elevate team productivity.
• Proactive "Fire" Prevention: Spot operational risks, resource bottlenecks, and project delays weeks in advance. Step in to coordinate cross-functional solutions before issues reach critical levels.
• Strategic Execution Support: Act as an extension of the CEO. Lead high-priority special initiatives, track progress against company key results (OKRs), and ensure team accountability and follow-through.
• Executive Meeting & Communication Alignment: Own and structure the executive calendar, align cross-departmental communications, and ensure leadership has decision-ready briefs backed by clean, synthesized performance data.
• Culture Safeguarding: Foster a high-performance, high-accountability startup culture. Act as a trusted partner to both leadership and team members, facilitating healthy conflict resolution and organizational alignment.
  
  

• Experience: 5+ years of proven success as a Chief of Staff, Operations Manager, Strategy Consultant, or Startup Generalist inside high-growth environments.
• Track Record of Systems & Outcomes: A documented history of building repeatable systems (from zero to one) and delivering measurable efficiency improvements or business outcomes (not just managing tasks).
• Exceptional Forward-Thinking & Prioritization: Strong logical framework with a verified ability to think 2–3 steps ahead, anticipate operational dependencies, and protect executive focus.
• High-Level Communication & Trust: Supreme executive presence, absolute discretion, and the ability to challenge ideas and influence cross-departmental leads without formal authority.
• Software Fluency: Expert command over modern project management, workspace, and database automation tools (such as ClickUp, Notion, Slack, and Airtable).