Business Support Associate

Roles & Responsibilities

• Provide day-to-day administrative assistance to the team including managing calendar and travels
• Coordinate and schedule internal and external meetings, conference calls, and appointments
• Prepare purchase requests, payments, and check pullout/deposit requests
• Manage the Arsenals’ budget and ensure all transactions are recorded and within the approved budget
• Source and mobilize resources as required
• Handle incoming and outgoing communications as required
• Attend to logistics for team activities and special functions
• Manage and safe-keep documents and records; be the main documentation focal for all projects
• Support permitting and administrative requirements
• Support in coordination with Legal on final contracts
• Support in the liquidation and reimbursements of the members of the team
• Accomplish other duties and tasks that may be assigned from time to time
  
  

• Excellent Customer Service and Stakeholder Management Skills
• Strong attention-to-detail and organization skills
• Excellent and effective execution skills
• Excellent Time Management skills; able to adhere to deadlines and timelines
• Able to analyze the situation and make decisions/recommendations
• Good verbal and written communication
• Flexible and agile; able to adapt to changing situations
  
  

• Graduate of office management or any business-related course
• 2-3 years working experience, preferably in Administration and Support
• Proficient in MS Office and Google Workspace
• Experienced in customer service/stakeholder management