Assistant II Administration And Finance

Childfund Work Location Pasig City, Manila, Philippines

Childfund Division Global Impact

ChildFund Department Country Management

Job Details

Position title: Accounting Assistant Location: Pasig City

ChildFund office: ChildFund Philippines Foundation, Inc Manager/Supervisor title: Finance Officer

Position type: Full-time fixed term Work environment: On-site

This is a full-time, grant-funded position for 12 months. Hiring of this position is subject to the award of the grant.

About ChildFund

ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.

ChildFund’s Values

We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.

ChildFund’s Commitment

ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role

The position is responsible for providing accounting and financial management support to the host Country Partner in compliance with ChildFund policies and procedures, US GAAP, and applicable to local GAAP/IFRS standards. The incumbent will ensure that all statutory and tax requirements are met and will facilitate audit processes as needed.

Required Experience And Education

• Accounting or Business Management graduates will be preferred.
• Accounting Software Proficiency: Experience with accounting software (e.g., QuickBooks, SAP, Xero, Oracle)
• Spreadsheet Skills: Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, macros). Knowledge of Google Sheets or other spreadsheet software.
• Financial Reporting: Ability to prepare and analyze financial statements (e.g., balance sheets, income statements, cash flow statements). Knowledge of financial reporting standards (e.g., GAAP, IFRS)
• Budgeting and Forecasting: Ability to assist in the preparation of budgets and financial forecasts. Understanding of variance analysis. Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
  
  

Primary Responsibilities

General Accounting and Bookkeeping

• Ensure all financial transactions have the appropriate and required supporting document in compliance with ChildFund policies and procedures, donor terms and conditions and internal controls.
• Ensure accurate and complete accounting entries of all financial transactions which include fund transfers, Check Vouchers and Journal Vouchers.
• Review completeness of supporting documents and enter payment requests into the Accounts Payable module for payment processing.
• Ensure timely preparation of fund transfers and disbursement of all payments to suppliers, partners, employees and third parties (including tax office; social security).
• Ensure proper allocations and charges to the project are correctly coded and entered to the books.
  
  

Financial Statutory Requirements

• Ensure that the accounting transactions are in accordance with ChildFund accounting policies, US and local GAAP/IFRS of host Country Office.
• Ensure that required withholding taxes are recognized and paid on a timely basis
• Coordinate and support Country Partner for external and internal audit implementation and support resolution of corrective measures.
  
  

Child Safeguarding

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.
  
  

Others

• Any other duties assigned by the supervisor.
  
  

Required Competencies

ChildFund’s core competencies apply to every role in ChildFund and are tied to our organization values and the achievement of our Growing Connections 2030 strategy. All job descriptions should include the six (6) core competencies. Add technical competencies that relate to this specific position, such as knowledge of specific software programs or fluency in spoken and written languages. Add leadership competencies, if applicable, from the Global Competency Framework Guide. Ask HR for assistance if needed!

Try to include only one competency requirement per list item.

ChildFund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: get things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.
  
  

Other Required Competencies

• Proficiency in accounting software and Microsoft Office Products: Advances Excel, word, Outlook.
• Self-guided, strong organizational and planning skills; Ability to work independently, under pressure and remotely.
• Proficiency in accounting software.
• Ability to work well under pressure and meet deadlines.
• Ability to keep knowledgeable and updated about changes to statutory requirements.

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