Administrative Assistant Individual Contractor

About Us

At Labrador Transparency, we don’t just talk about transparency – we build it.

Labrador Information Transparency is a global leader in regulated corporate disclosure, dedicated to helping publicly listed companies—including Fortune 500 organizations worldwide—communicate with clarity, accuracy, and transparency. With a mission to make regulated information more accessible and investor-friendly, Labrador ensures that corporate disclosures—from annual reports to ESG statements—are not just compliant, but also engaging and understandable.

Founded on the principle that transparency builds trust, Labrador empowers organizations to elevate their communication standards in line with the expectations of investors, regulators, and other key stakeholders.

Administrative Assistant

We are looking for a highly organized, detail-oriented, and proactive Administrative Assistant to support our daily operations and ensure the smooth flow of business activities. This role plays a critical part in keeping the team efficient, coordinated, and well-supported across administrative, communication, and operational functions.

Key Responsibilities

What We’re Looking For

• Administrative & Clerical Support
• Maintain and organize both electronic and physical files, documents, and records.
• Prepare, edit, and format letters, reports, presentations, and other business documents.
• Monitor office supplies and coordinate procurement requests as needed.
• Support internal audits by preparing compliance-related documentation and ensuring accuracy of records.
• Scheduling & Coordination
• Manage calendars, schedule meetings, and coordinate appointments, logistics, and follow-ups.
• Prepare meeting agendas, take minutes, and distribute action items promptly.
• Assist in planning and organizing company events, trainings, and team meetings.
• Communication & Correspondence
• Serve as a primary point of contact for internal and external communications.
• Draft and disseminate emails, memos, announcements, and formal notices.
• Handle incoming inquiries and route them to the appropriate departments or personnel.
• Operations Support
• Assist in new hire onboarding by preparing documents, access requirements, and necessary materials.
• Coordinate with HR, Finance, and other teams for timely submission of required documents.
• Maintain and update trackers, databases, and spreadsheets to ensure accurate information.
• Support continuous process improvement efforts within the team.
• Confidential Information Management
• Handle sensitive and confidential information with professionalism and strict confidentiality.
• Ensure secure storage and proper handling of documents and records.
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to multitask, prioritize, and work independently
• High level of professionalism, discretion, and attention to detail
• Proficiency in MS Office or Google Workspace (Docs, Sheets, Slides)
• A proactive mindset and willingness to support various team needs