Supervisor GBS Finance Operations AP

Responsible in handling daily processing, monthly/ weekly/ daily reporting, updating data into system, and ensuring all accounts payables and general accounting are performed in an effective, accurate and efficient manner. Monitor a team of Accounts Payable Analysts and Coordinators in AP functions and carry out necessary training to them.

Responsibilities

• Reviews and monitors reconciliation of vendors’ statements to AP system and Audit Confirmation

• Reviews and monitors monthly AP reporting to CFCs/Orderers (Advance Payment, Aged Invoice, BRQ, GFF Accrual, Open PO, Problem Summary, Urgent Payment, PEA and etc).

• Reviews and monitors monthly/ weekly/ daily reporting and processing (Invoice Count, Advance Payment, Aged Invoice, Assigned Invoice, BRQ, GFF Accrual, Open PO, Potential Duplicate Invoice, Problem Summary, Urgent Payment, PHCs and etc)

• Reviews and monitors/prepares (if required) monthly reporting in KPI SLA, PEA log, Open Batch, Open Invoice, Payment Lag, PHCs and etc. 

• Liaises with FLOs/CFCs/Orderers’/Vendors on respective country issues on timely basis.

• Monitors on scanning and batching process

• Provides guidance and training to Accounts Payable Analyst and Coordinator

• Assists in Adhoc Reports and testing or troubleshooting AP issues

• Assists in AP process improvements to streamline and standardise AP process

• Assists in review or highlight on change of process or POM and adhere to policies and operating manual (POM)

• Assists in providing necessary documents required for audit (IA, EA or JSOX)

• Deals with auditor in case any query arises 

Qualifications

• Candidate must possess Bachelor’s Degree in Accountancy / Finance or holder of a recognised professional qualification (e.g. CPA, ACCA & etc)

• 5-6 years of relevant working knowledge experience, including 1-2 years at supervisory level

• Possesses strong analytical skills and accounting knowledge

• Strong working knowledge of Excel, Access, Database querying

• Analytical; problem solving; attention to detail; excellent communication skills; dynamic and results-oriented; able to deliver under pressure; adaptable to change; possess leadership qualities.

Working experience in a Global Finance Shared Service Center, possesses strong leadership skills, articulate, ability to supervise team in highly stress environment, adaptable to changes, Team player and self-starter.