Executive Assistant AU Onsite - Ortigas

• Manage and organize inbox correspondence, prioritizing and responding to emails in a timely manner
  
• Track and monitor deadlines across multiple active projects, flagging upcoming or at-risk items
  
• Maintain fully digital filing and record-keeping systems, ensuring documents are properly organized and easy to retrieve
  
• Extract and file photos, attachments, and documents from email threads into appropriate digital folders or systems
  
• Track client correspondence to ensure timely follow-up and accurate historical records of communications
  
• Draft and send acknowledgment replies and other routine correspondence on behalf of stakeholders
  
• Prepare, format, and organize documents, spreadsheets, and presentations using Microsoft Office applications
  
• Coordinate and consolidate information from multiple sources to support project tracking and reporting
  
• Maintain confidentiality and discretion when handling sensitive client or project information
  
• Proactively identify gaps in documentation or follow-up and take initiative to resolve them
  

Requirements

• Bachelors degree in Business Administration, Office Administration, Communication, or a related field
  
• 3+ years of experience in an executive assistant, administrative support, or office management role, or related experience
  
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) is required
  
• Excellent organizational skills with the ability to manage multiple deadlines and priorities simultaneously
  
• Strong written and verbal communication skills, particularly for client-facing correspondence
  
• High level of accuracy and attention to detail in filing, record-keeping, and document management
  
• Ability to work independently, exercise sound judgment, and manage time effectively
  
• Strong digital literacy and comfort working within fully digital filing and documentation systems
  
• Discretion and professionalism when handling confidential client and business information
  

Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!