Vehicle Registration Specialist

Job Summary

The Vehicle Registration Specialist is responsible for managing and processing all documentation related to vehicle registration, renewal, and compliance with government regulations. The role ensures that all company-owned or managed vehicles are legally registered, properly documented, and compliant with local transportation and regulatory authorities.

This position requires strong attention to detail, excellent organizational skills, and a thorough understanding of vehicle registration processes, licensing, and regulatory compliance.

Key Responsibilities

• Vehicle Registration & Renewal
• Process new vehicle registrations, ownership transfers, and annual registration renewals with the Land Transportation Office (LTO) or equivalent agencies.
• Ensure that all vehicle documentation (OR/CR, insurance, emission testing, etc.) is accurate and up to date.
• Maintain and update records of all registered company vehicles, including expiration dates and renewal schedules.
• Coordinate with government agencies, insurance companies, and emission testing centers for processing requirements.
• Compliance & Documentation
• Ensure all vehicles comply with local traffic, insurance, and environmental regulations.
• Prepare and submit required documents for LTO inspections, plate issuance, and sticker releases.
• Maintain systematic records of all registration-related transactions and receipts for auditing and reference.
• Track renewal deadlines and proactively process documentation to avoid penalties or lapses.
• Coordination & Support
• Work closely with fleet, logistics, and operations teams to ensure timely vehicle deployment and registration compliance.
• Provide support for vehicle-related inquiries, documentation, and compliance reports.
• Liaise with suppliers, dealers, and external partners for new vehicle registration or transfer requirements.
• Reporting & Monitoring
• Prepare periodic reports on vehicle registration status, compliance performance, and renewal forecasts.
• Update management on any changes in LTO regulations or registration procedures.
• Monitor and reconcile payments and expenses related to registration and insurance renewals.
  
  

• Bachelors degree in Business Administration, Logistics Management, or a related field.
• At least 35 years of experience in vehicle registration, fleet administration, or logistics coordination.
• Strong knowledge of LTO processes, vehicle insurance requirements, and government compliance standards.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and database management systems.
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• Possession of a valid drivers license is an advantage.
  
  

• Regulatory Compliance & Documentation
• Coordination & Time Management
• Data Accuracy & Record Keeping
• Communication & Stakeholder Management
• Initiative & Proactive Follow-up