Operations Fund Coordinator

Here’s the difference you’ll make

As a Project Finance Coordinator you will be responsible for coordinating and administering project-related financial activities, including payment processing, reimbursement and liquidation management, revolving fund administration, vendor coordination, budget monitoring, and financial reporting. You will ensure the timely, accurate, and compliant execution of financial transactions to support operational and project objectives.

What You’ll Do

• Financial Disbursement Management
• Process and coordinate Manager's Check (MC) requests and other approved payment transactions.
• Ensure timely payment of vendors, suppliers, shipping lines, and service providers.
• Verify completeness and accuracy of supporting documents prior to payment processing.
• Coordinate with the Finance and Accounting teams to ensure proper disbursement of funds.
• Reimbursement and Liquidation Administration
• Assist Project Managers in planning, scheduling and tracking project activities.
• Ensure all project documentation is properly prepared, organized and maintained.
• Administrative and Operational Support
• Track project progress and prepare regular status reports for management.
• Highlight risks, delays, and issues, and recommend corrective actions.
• Quality and Process Improvement
• Monitor adherence to project processes and quality standards.
• Identify areas for improvement and implement best practices to enhance efficiency.
• Data Management and Systems Support
• Maintain accurate project data in systems or databases.
• Generate insights and reports to support decision-making.
  
  

You’ll thrive in this role if you

Educational Background

Bachelor’s degree in Business Administration, Management, Project Management, Public Administration, Human Resources, or any related field.

Professional Experience

You have 2–5 years of experience in project logistics, freight forwarding, or complex shipment coordination. Your experience coordinating multi-modal shipments, heavy-lift or oversized cargo, and cross-border logistics is preferred. And you have familiarity with project documentation, customs clearance, permits, and regulatory compliance

Competencies, Skills, Knowledge And Abilities

• Core Competencies
• Strong organizational and coordination skills
• Detail-oriented and accuracy-focused
• Ability to work under pressure and manage multiple tasks
• Technical & Operational Skills
• Knowledge of project logistics operations, including shipping, warehousing, and transportation
• Understanding of customs, permits, and regulatory requirements for project shipments
• Communication & Interpersonal Skills
• Ability to coordinate with multiple stakeholders, including clients, vendors, and internal teams
• Problem-solving skills and proactive issue escalation
  
  

What’s in it for you?

Own work that matters. You are trusted to deliver safe, reliable, and on-time service that keeps people and goods moving.

Grow where you’re supported . You work in a team-first environment that prioritizes safety, care, and continuous learning.

Excel every day. You are empowered and recognized for raising standards and delivering everyday excellence on the ground.

Be recognized and feel valued—at work and beyond. Receive and enjoy competitive compensation, performance bonuses, incentives, travel perks, Day 1 access to health and wellness programs and paid time off designed to support your well-being

---