Project Staff - Admin Support

Job ID: 3189

Location: Panabo

Company: Davao Light and Power Co., Inc.

Department: DLPC Panabo Office

Employment Type: Project Based

Work Arrangement: On-Site

Job Description

This position is responsible for providing administrative and secretarial support to the North Davao Group.

Job Responsibilities

• Manages and maintains teams schedules and appointments by keeping a track of their daily schedule and providing reminders of meetings.
• Completes a broad variety of administrative tasks including: completing expense reports or requests for payment to process and facilitate payment or reimbursement; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Works closely and effectively with the Group Head to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer”, having a sense for the issues taking place in the environment and keeping the Group Head updated.
• Provides a bridge for smooth communication between the North Davao Group and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Answers and directs all incoming calls to appropriate parties promptly and efficiently.
• Re-routes customer complaints received in the Group Heads office to appropriate departments for resolution.
• Receive, release, and records incoming/outgoing memos, documents, including signed checks.
• Coordinate with accredited service providers for the travel arrangements of executives, including flight and hotel reservations, transportation, and security arrangements.
• Perform general office duties such as ordering supplies, maintaining records, filing, and retrieving corporate documents, and reports
• Assists in the preparation of the Operating Expense and Capital Expense budgets including its monthly variance explanations and other needed reports related to the budget.
• Assists in the disbursement of funds and allowance to due diligence and security teams during the duration of the due diligence project activities.
• Assists in coordinating the agenda and reference materials of department’s team meetings and all-staff meetings.
• Readily assumes tasks requiring immediate or urgent attention that may be reasonably assigned by the Team Leader
  
  

• a graduate of business or behavioral science courses
• preferably with prior experience in general administrative work
• well acquainted with Google Office applications