Executive Assistant

Position Title: Executive Assistant

Work Set Up: Onsite

Schedule: 4:00 PM - 1:00 AM PHT

Job Location: Clark Outsourcing - Building 35 Philexcel Business Park, Clark Pampanga

Quick Rundown:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. The ideal candidate is detail-oriented, trustworthy, and capable of streamlining workflows through process improvement and automation to enhance efficiency across daily operations.

What You’ll Do:

Executive & Administrative Support

• Manage executive calendars, meetings, and travel arrangements
• Prepare agendas, take meeting minutes, and track action items
• Handle correspondence, emails, and document preparation
• Act as a liaison between executives, internal teams, and external partners
• Maintain strict confidentiality of sensitive and confidential information
  
  
  

Process Automation & Workflow Improvement

• Identify repetitive administrative tasks and recommend automation solutions
• Assist in implementing process automations for scheduling, reporting, documentation, and approvals
• Maintain and optimize automated workflows using tools such as Google Workspace, Microsoft Office, CRM systems, and task management platforms
• Create and maintain standard operating procedures (SOPs) for both automated and manual processes
• Generate automated reports, dashboards, reminders, and trackers to support leadership decision-making
  
  
  

Operations & Coordination

• Track deliverables, deadlines, and follow-ups across multiple stakeholders
• Support onboarding and offboarding processes through standardized workflows
• Assist with project coordination, task tracking, and progress reporting
• Organize digital files and ensure proper documentation and folder structure
  
  
  

What We’re Looking For:

• Proven experience as an Executive Assistant or in a similar administrative role
• Strong organizational, time-management, and prioritization skills
• Excellent written and verbal communication skills
• Experience with process automation, workflow optimization, or productivity systems
• Proficiency in Google Workspace, Microsoft Office, and collaboration tools
• Ability to work independently, exercise sound judgment, and meet deadlines
• Experience with automation and workflow tools such as Zapier, Asana, ClickUp, Notion, Airtable, or CRM platforms
• Background in operations, project coordination, or process improvement
• Experience supporting senior executives or leadership teams
  
  
  

Why You’ll Love Joining the CO Fam!

At Clark Outsourcing, we’re redefining what it means to work in a BPO. This isn’t your regular office setup - it’s where careers flourish, friendships grow, and fun is always part of the deal. Our culture is unmatched (seriously, our team swears by it), and we promise you’ll have to experience it yourself to believe it.

Here’s what’s in store for you:

Health and Welfare Benefits: HMO with prescription coverage, SSS, PhilHealth, Pag-IBIG, 13th-month pay, retirement benefits, and more.

Beyond Work: Enjoy our in-office swimming pool (lowkey flex!), CO Club gaming lounge, CSR involvement through CO Stars, scholarship programs, and access to CO Academy for growth.

Travel Opportunities: We send at least 20 staff per year to visit our clients in the US, UK, and Australia, giving you international exposure and experience.

Leave Benefits: Paid holidays, Earned PTO on your first month, Wellness leave (no questions asked), plus special leaves like bereavement, parental leave, and Magna Carta leave.

Extra Perks: Salary loans up to PHP 1M (via BPI), CO Swag Bag, birthday and anniversary tokens, and our COol & flexible workplace.

Growth and Recognition: Yearly performance appraisals, career advancement programs, CO League events, and guidance from our amazing Coaches!

At CO, it’s not just about work - its about loving where you work. Ready to experience the best workplace ever? We can’t wait to welcome you to the team!

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