Administrative Assistant Hybrid Set-up

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Role Overview

Were seeking a detail-oriented Administrative Assistant to support our certification team with data entry and administrative processes. The ideal candidate will play a key role in ensuring smooth lodgment and tracking of building applications, certificates, and property documentation across relevant regulatory portals.

Key Responsibilities

• Accurately enter new job details into internal systems
• Perform property searches and extract required planning/building data
• Lodge applications, approvals, and certificates through regulatory portals (e.g., local councils, state planning systems)
• Upload inspection bookings and related documentation into internal systems
• Organize and file email correspondence and project documentation
• Send follow-ups and status updates to internal stakeholders or clients
• (Optional) Assist in reviewing certificates for completeness and accuracy, under supervision
  
  

Qualifications & Skills

• 1+ years of experience in administrative or data entry roles, preferably in property, construction or certification industries
• Strong written English and communication skills
• High attention to detail and accuracy in data handling
• Familiarity with Australian regulatory portals (preferred but not essential)
• Comfortable using CRMs, document management tools, and Excel
• Self-motivated, dependable, and able to meet deadlines with minimal supervision
  
  

Work Schedule:

• Full-time, Monday to Friday
• Alignment with AEST preferred but can be flexible depending on team structure
  
  

Nice to Have:

• Background in property, building certification, or compliance administration
• Experience working with Australian clients or regulatory bodies
• Ability to quickly learn new platforms or portals
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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