Recruitment Coordinator Sourcing And Scheduling

Job Description

Job Title:

Recruitment Coordinator (Sourcing and Scheduling)

Employment Type

Temporary / Project‑based

Reporting Line

Talent Acquisition Lead

Job Summary

This role supports the Talent Acquisition function by handling application screening, active sourcing, scheduling, and coordination work. The purpose is to support a smooth hiring process so the TA Lead can focus on interviews, assessment, and hiring decisions.

Key Responsibilities

Application Review and Paper Screening

• Review incoming applications in the ATS against defined role requirements.
• specific requirements for hiring manager review.
• Prepare candidate profiles and documents so they are complete and easy to review.
• date candidate records in the ATS.
  
  

• Review candidate profiles in external job boards and sourcing platforms where access is provided.
• Identify potential candidates whose experience aligns with current role requirements.
• Share sourced profiles with the TA Lead for review and next steps.
• Document sourcing activity and candidate notes in the ATS, following agreed guidelines.
  
  

• Coordinate interview availability with candidates.
• Work with BUAAs, EAs, and interviewers to align schedules for interviews and panels.
• Send calendar invites and interview details to all participants.
• Communicate changes or updates related to interview schedules.
  
  

• stages of the hiring process.
• Share clear instructions and next steps with candidates.
• Follow up as needed to support continuity of the process.
• Escalate issues or risks to the TA Lead when appropriate.
  
  

• Send assessment links and follow up on completion.
• Request and collect reference contact details from candidates.
• Send reference requests and consolidate responses for review.
• Ensure assessment and reference materials are properly documented.
  
  

• Support administrative steps after hiring decisions are confirmed, as instructed by the TA Lead.
• Update candidate status in the ATS.
• onboarding tasks such as welcome emails, file creation, and onboarding ticket routing.
  
  

• This role does not conduct interviews, assess candidates, or make hiring decisions.
• This role does not have access to salary details, offer amounts, calibration documents, or confidential compensation information.
• All hiring decisions, offers, and employment terms are handled by the TA Lead and C&B.
• through.
  
  

• Experience in recruitment coordination, sourcing support, or HR administration is preferred.
• Familiarity with job boards or sourcing platforms is an advantage where access is provided.
• Comfortable working with ATS platforms (Avature experience is an advantage).
• oriented, and able to manage multiple moving parts.
• Clear and professional written communication.