Fund Accountant

About Us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

• Role Summary
  
  

The Fund Accountant supports day-to-day accounting operations for 4+ private investment funds. The role is operational and process-driven, with a strong focus on bookkeeping, AP/AR, reconciliations, investor transaction tracking (subscriptions, redemptions, and other investor activity), and assisting with basic monthly and quarterly fund reporting. This position partners closely with the Finance & Accounting team (including 3 CPAs) and reports to the Manager, Financial Reporting (with visibility to the CFO).

Key Responsibilities

• Day-to-day bookkeeping: Post and review transactions for multiple private investment funds and related entities; ensure accurate coding to accounts, classes, and projects as designed.
• Accounts payable (AP): Manage invoice intake, coding, approvals, and payment processing; maintain vendor records; track prepaid expenses and accruals as needed. Utilize an AP/AR system that syncs with QuickBooks Online.
• Accounts receivable (AR) & collections support: Prepare and record invoices and receipts where applicable; follow up on outstanding items and maintain supporting documentation.
• Investor transactions: Track and record subscriptions, redemptions, and other investor activity; maintain investor capital movement logs and supporting schedules; coordinate with internal stakeholders for approvals and documentation.
• Reconciliations: Perform and maintain bank, credit card, and balance sheet reconciliations; investigate discrepancies, document root cause, and resolve promptly.
• Month-end close support: Assist the Manager, Financial Reporting and CPAs with month-end tasks (e.g., accruals, variance analysis, schedule roll-forwards) and ensure close checklists are completed on time.
• Basic fund reporting support: Assist with preparation of monthly and quarterly fund reporting packages by maintaining accurate schedules and source data; support tie-outs and quality checks.
• Process improvement: Identify automation opportunities, enhance procedures, and contribute to system implementations or upgrades (e.g., accounting platforms, reporting tools).
• Compliance: Follow internal policies and applicable regulatory requirements; support periodic reviews and attestations as requested.
• Audit & tax support: Provide schedules and documentation for annual audits and tax reporting; respond to auditor queries and track open items through resolution.
  
  

Qualifications

• 2-4 years of progressive accounting operations and/or bookkeeping experience.
• Hands-on experience with AP and AR processes, including invoice processing, payment runs, and maintaining organized supporting documentation.
• Strong reconciliation skills (bank, credit card, balance sheet) with a track record of accuracy and timely follow-up on discrepancies.
• Understanding of fund accounting workflows and investor transactions (subscriptions, redemptions, and investor activity tracking).
• High attention to detail and strong organizational skills; ability to manage multiple funds and deadlines.
• Strong Excel/spreadsheet skills (e.g., pivot tables, lookups, structured schedules) and comfort working with large data sets.
• Experience using QuickBooks Online Advanced and leveraging tools to streamline processes (e.g., bank feeds, rules, workflows, reporting, integrations).
• 2+ years of relevant experience in fund accounting, fund administration, asset management operations, or public accounting serving investment clients (preferred).
• Working knowledge of investment instruments and related accounting (e.g., equities, fixed income, derivatives, FX, private investments).
• Understanding of the fund close/NAV process, reconciliations, and financial reporting deliverables.
• Proficiency with Excel; experience with fund accounting systems and reporting tools is an asset (e.g., Yardi).
• Experience implementing tools, automations, or process improvements within an accounting function (nice to have).
• Post-secondary education in Accounting, Finance, or a related discipline; bookkeeping certification is an asset.
• Exposure to regulatory or client reporting frameworks relevant to your market (e.g., IFRS).
• Experience supporting audits, valuations, and tax deliverables for investment vehicles.
  
  

Core Competencies

• Exceptional attention to detail and accuracy; consistently produces clean, reconciling work.
• Strong reconciliation and troubleshooting skills; able to identify and resolve issues efficiently.
• Process-driven and able to follow structured workflows and checklists.
• Strong spreadsheet and organizational skills; maintains clear schedules and audit-ready documentation.
• Comfortable using technology to improve efficiency; demonstrates a continuous improvement mindset.
• Clear, professional communication and collaborative approach with CPAs and stakeholders.
• Strong organization, prioritization, and time management in a deadline-driven environment.
• Integrity and sound judgment; handles confidential information appropriately.
• Continuous improvement mindset; documents processes and suggests enhancements.
  
  

Key Systems & Tools

• Accounting system: QuickBooks Online Advanced (including bank feeds, rules, workflows/approvals, classes/locations, reporting, and integrations)
• Spreadsheets: Excel
• Document management: SharePoint
• Bill pay/expense tools: AP/AR automation platform
• Collaboration: Teams
  
  

Success Measures (Examples)

• Accurate, timely posting of day-to-day transactions with consistent coding and complete documentation.
• Reconciliations completed on schedule with minimal unreconciled items; discrepancies resolved with clear documentation.
• AP processed accurately and on time (efficient invoice cycle times, payment accuracy, organized vendor records).
• Investor subscription and redemption tracking maintained accurately with clear tie-outs to cash activity and supporting schedules.
• Month-end and quarter-end support delivered on time; schedules and tie-outs reduce review time for leadership.
• Demonstrated process improvements and automation initiatives implemented within accounting systems.
• Reconciling items resolved within agreed timelines with strong issue documentation.
• Audit and reporting deliverables completed accurately and on time.
• Documented procedures maintained with continuous improvements.
• Positive stakeholder feedback and effective communication/escalation.
  
  

Work Setup Remote

• Hired staff is required to have a stable and reliable internet connection with at least 20MBPS for both download AND upload speed
• Equipment will be provided by the company
  
  

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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