Executive Assistant To The VP Of Sales

Job Description

Role: Executive Assistant to the VP of Sales

Work Set Up

• Homebased
• 12am – 9am MNL
  
  

Overview

We are seeking a highly organized, proactive Executive Assistant to support the VP of Sales. This role is designed to extend the effectiveness of sales leadership by managing operational coordination, scheduling, reporting support, and communication flow.

The ideal candidate is persistent, detail-oriented, and extremely reliable — someone who follows through relentlessly to ensure tasks, meetings, and commitments are completed. This role helps keep the operational engine running so the VP of Sales can remain focused on revenue growth, partnerships, and advancing deals. This position is well suited for someone who enjoys organizing information, driving follow-ups, and ensuring nothing falls through the cracks.

Key Responsibilities

Executive & Calendar Support

• Manage and optimize the VP of Sales’ calendar across multiple stakeholders and time zones
• Persistently follow up to secure meetings when scheduling is complex
• Prepare meeting agendas, notes, and action items
• Track and ensure completion of post-meeting follow-ups and next steps
  
  

Sales Operations & Reporting Support

• Pull reports and gather information from systems such as CRM platforms and ERP tools (e.g., Acumatica)
• Assist with pipeline reporting and weekly sales updates
• Help maintain accurate CRM records and pipeline visibility
• Organize data and summaries to support sales leadership decision-making
  
  

Communication & Coordination

• Monitor and triage incoming emails for the VP of Sales
• Identify priority communications and flag items requiring attention
• Draft responses, summaries, or follow-ups when appropriate
• Ensure important communications and commitments are not missed
  
  

Task & Project Follow-Up

• Track action items across meetings and projects
• Follow up with internal teams and partners to ensure tasks are completed
• Help maintain momentum across key initiatives and sales opportunities
  
  

Administrative Support

• Prepare expense reports and assist with document preparation
• Maintain organized digital files and records
• Support ad hoc operational and administrative projects
  
  

What Success Looks Like

• Meetings, follow-ups, and commitments never fall through the cracks
• Sales leadership receives timely reporting and organized information
• The VP of Sales spends less time on administrative coordination
• Important opportunities and initiatives continue moving forward
  
  

Ideal Candidate

• Highly organized and detail-oriented
• Persistent and proactive with follow-up
• Strong written and professional communication skills
• Comfortable managing multiple priorities simultaneously
• Tech-savvy and comfortable learning new systems
• Dependable, discreet, and trustworthy
  
  

Qualifications

• 3+ years supporting a senior executive or sales leader
• Experience with executive calendar management and scheduling
• Familiarity with CRM systems (Salesforce, HubSpot, etc.) preferred
• Experience with reporting tools or ERP systems (Acumatica a plus)
• Strong written and verbal English communication skills

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