Executive Assistant - Secretary

Position: Executive Assistant / Secretary (Bilingual – English & French)

We are seeking a highly organized and proactive Executive Assistant / Secretary to provide administrative and customer support in a fast-paced business environment. The ideal candidate is fluent in both English and French, possesses excellent communication skills, and is experienced in handling client interactions, CRM management, and administrative tasks.

Key Responsibilities

• Answer incoming phone calls and respond to client inquiries professionally.
• Manage and update the company's CRM with accurate customer information.
• Follow up with leads and maintain consistent communication to support business growth.
• Prepare and send quotations to prospective clients.
• Generate invoices and ensure accurate recordkeeping.
• Coordinate schedules, organize documentation, and provide general administrative support.
• Assist with additional executive and office tasks as needed.
  
  
  

• Proven experience as an Executive Assistant, Secretary, Administrative Assistant, or in a similar role.
• Fluent in both English and French (spoken and written).
• Experience using CRM systems and handling customer communications.
• Strong organizational, multitasking, and time management skills.
• Excellent attention to detail and ability to work independently.
• Proficiency in Microsoft Office and other common business applications.
  
  
  

• Monday to Friday
• 9:00 AM – 5:00 PM EST