Executive Assistant Remote

Job Description

About Us:

Outsourced.ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals.

Overview

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide both professional and personal support to a President. This role is essential in ensuring day-to-day efficiency, organization, and follow-through across both business and personal matters.

The ideal candidate is detail-oriented, discreet, and highly dependable, with the ability to manage multiple priorities while working independently in a fast-paced remote environment.

Key Responsibilities

Executive & Business Support

• Provide primary administrative support for the executives daily business activities
• Manage complex calendars, meetings, and scheduling across multiple time zones
• Monitor, prioritize, and respond to emails and messages on behalf of the executive when appropriate
• Prepare documents, presentations, reports, and follow-up action items as needed
  
  

Personal Assistance

• Manage personal calendars, appointments, and reminders
• Coordinate personal travel, events, and reservations
• Assist with personal administrative tasks including bill tracking, subscriptions, and online purchases
• Handle sensitive personal matters with the highest level of discretion and confidentiality
  
  

Coordination & Communication

• Serve as a liaison between the executive and internal teams, clients, and external partners
• Coordinate with vendors, service providers, and household-related contacts when needed
• Track tasks, commitments, and deadlines to ensure timely completion
  
  

Organization & Process Support

• Maintain organized digital filing systems and records
• Support task tracking, reminders, and workflow management
• Identify opportunities to improve efficiency and streamline recurring processes
  
  

Requirements

• 3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role
• Excellent written and verbal English communication skills
• Strong organizational, time management, and multitasking abilities
• High level of discretion, integrity, and professionalism
• Ability to work independently with minimal supervision in a remote setting
  
  

Technical Skills

• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets)
• Familiarity with communication and productivity tools such as Slack, Zoom, Notion, ClickUp, Trello, or similar platforms
• Comfortable using online booking platforms and basic expense or task tracking tools
  
  

Work Schedule: Monday to Friday, 3:00 AM -12:00 PM Manila Time

Work Set-up: Work From Home (must have at least 20 MBPS Internet speed connection at home)

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button, I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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