Executive Assistant Dayshift - Homebased

Job Description

Company Description

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

About The Role

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to work directly with the Founder and support day-to-day business operations. This role is ideal for someone who thrives in a fast-paced environment, takes ownership of tasks, and consistently delivers high-quality work with accuracy and efficiency.

This opportunity goes beyond traditional executive support by offering long-term career development into finance, compliance, and operational management. The successful candidate will initially focus on executive and administrative support functions while gradually expanding into finance-related responsibilities through direct mentorship and hands-on training.

This is an excellent opportunity for a highly driven professional seeking long-term career growth while gaining valuable exposure to executive operations, financial processes, and business administration.

Key Responsibilities

Executive Support

• Manage executive calendar, scheduling, and meeting coordination
• Oversee inbox management and handle professional email correspondence
• Coordinate travel arrangements and scheduling logistics
• Take detailed meeting notes and ensure follow-through on action items
  
  

Administrative Operations

• Perform accurate data entry with strong attention to detail
• Organize and maintain digital files using cloud-based systems
• Ensure proper documentation storage in compliance with internal security protocols
• Prepare presentations, reports, and administrative documents as required
  
  

Business Operations Support

• Coordinate communication with external vendors and service providers
• Assist with billing, invoicing, and follow-up on outstanding items
• Conduct research and provide operational support on various business projects
• Assist with presentation formatting and basic administrative support tasks as needed
  
  

Growth & Development Opportunities

This role offers a structured growth path into finance and compliance functions, providing opportunities to develop skills in:

• Payroll support and reporting processes
• Tax documentation preparation and compliance administration
• Bank reconciliations and financial record management
• Corporate secretarial and compliance support
• Accounting software such as Xero and MYOB
• Process improvement, software migrations, and template development
  
  

Qualifications & Requirements

Required Skills & Experience

• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time management skills
• Excellent written and verbal English communication skills
• Ability to work independently with minimal supervision
• Strong problem-solving and research skills with a proactive mindset
• High level of professionalism, integrity, and confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Ability to manage multiple priorities in a remote work environment
• Available to start within approximately 30 days
  
  

Preferred Qualifications (Nice to Have)

• Exposure to accounting software such as Xero or MYOB
• Background in accounting, banking, legal, or professional services
• Experience supporting executives or senior leadership teams
• Strong academic background is an advantage but not required
  
  

What Success Looks Like

The Ideal Candidate Demonstrates

• Strong ownership and accountability for responsibilities
• Proactive problem-solving and ability to work independently
• High productivity and strong sense of urgency
• Consistent reliability and follow-through on commitments
• A "zero-error" mindset when managing administrative and operational tasks
• Continuous willingness to learn and grow professionally
  
  

Why Join This Opportunity?

This position offers more than traditional executive support responsibilities. It provides direct exposure to business operations, finance processes, compliance functions, and long-term professional development opportunities, making it ideal for candidates seeking meaningful career progression in a dynamic remote work environment.

Additional Notes

• Schedule: Monday - Friday | 7AM-4PM PHT
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

---