Executive Assistant AI Automation

Job Description

Outsourced is a leading Philippines outsourcing company providing dedicated remote staff and offshore staffing services. We specialise in providing staff of the highest quality who will continue to exceed your expectations and provide benchmark offshore solutions to your business. With Outsourced, you can scale your organisation quickly, easily, and cost-effectively with dedicated remote staff based in our modern offices in Manila.

About The Client

This client is a disruptive, mission-driven startup building a unique end-of-life planning and concierge platform targeting the US market, with ambitions for national and global scale. Our core team comprises seasoned entrepreneurs dedicated to culture, compassion, and leveraging technology to transform a traditionally underserved space.

Role Overview

This isnt a typical "virtual assistant" position—its a high-impact, multi-faceted executive assistant/executive operator role working closely with founders and C-suite leadership. You will be pivotal in operational execution, project management, research, and leveraging AI tools to multiply team effectiveness.

Key Responsibilities

• Act as a right hand to the founders: attend meetings, synthesize notes, track action items, and move projects forward with minimal handholding.
• Leverage AI and automation tools daily to boost productivity and streamline business operations.
• Conduct market research, vet potential partners/vendors, screen candidates, and prepare actionable reports for leadership review.
• Build, refine, and execute outreach templates and campaigns (with input from CMO).
• Assist with CRM and operational systems setup (Zoho suite, Zoho Books).
• Facilitate logistics: meeting scheduling, coordinating interviews, liaising with third parties, preparing documentation.
• Support the founders in scaling operations across multiple US metro markets.
• Engage in "groundwork" tasks as needed—outreach, influencer coordination, basic production support, and project management.
• Maintain high-level confidentiality, professionalism, and emotional intelligence at all times.
  
  

Qualifications

• 3+ years supporting executives, operations, or project management in a fast-paced or startup environment.
• Proactive, self-starter mentality—you anticipate needs and independently drive tasks to completion.
• Advanced comfort with AI, automation, and modern productivity tools; examples of using such tools in your current or previous role(s) a plus.
• Excellent research, communication, and organizational skills.
• Entrepreneurial mindset: thrive in ambiguity, see "grey area" as opportunity, and suggest improvements beyond assigned tasks.
• Demonstrable ability to rapidly learn new tech platforms (Zoho CRM, project management tools, etc.).
• Strong cultural/empathy fit with a mission-driven, spiritual, and progressive organization.
• Bonus: Experience in end-of-life services, healthcare, or related fields.
  
  

Why Join Us:

• Be a founding team member in a mission-driven, compassion-focused venture.
• Work closely with seasoned entrepreneurs and help shape a company culture based on proactivity, autonomy, rapid iteration, and love.
• Clear path to take on greater operational scope and future leadership opportunities as company scales.
  
  

Work Schedule: 10:00 PM - 7:00 AM Philippine Time (may change depending on the business need)

Work Setup: Home-based

• Must have at least 50mbps for both download and upload speed
• Must have own laptop/PC
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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