Branch AU Admin Operations Coordinator Homebased

About Us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Core Duties

• Manage onboarding and training processes, ensuring all new starters are inducted, documented, and presented with role expectations and safety requirements.
• Provide employees with comprehensive training itineraries for the attendance of training which includes accurate information and snippets to assist them getting to the right places at the right time.
• Coordinate equipment and vehicle compliance, ensuring registrations, inspections, calibrations, and documentation are current, and that we renew these before expiry dates.
• Support equipment maintenance scheduling, coordinating machine downtime, service bookings, and communication between General Manager and mechanics/mechanical contractors
• Manage room and locker allocations and ensure that information about allocations in Aroflo calendar is correct and current.
• Break down returned job packs, upload timesheets, and flag issues or missing information prior to closing out jobs for invoicing.
• Raise and issue purchase orders, ensuring suppliers, pricing, and approvals are correctly managed.
  
  

• Ensure new starters receive correct safety training and verification of competencies, supporting compliance with internal and client requirements.
• Maintain up-to-date training records, licenses, VOCs, and medicals.
  
  

• File, upload, and maintain all operational documentation, ensuring accuracy and traceability.
• Identify discrepancies in job packs, including lack of prestart, take 5s or other predetermined requirements, and follow up with management.
  
  

• Communicate with clients when required, providing documentation, inductions, and administrative support.
  
  

• Track equipment service schedules and coordinate bookings.
• Create tasks for defects as reported
  
  

• Maintain accuracy and timeliness in administrative work, ensuring invoicing and payroll processes are supported through correct documentation.
• Demonstrate familiarity with accounts processes to support during peak workloads.
• Be proactive in the approach to work in order to meet operational needs.
  
  

• Present a professional, organised administrative front, supporting smooth daily operations.
• Ensure confidentiality and professionalism in handling employee documentation.
  
  

• Home-based ; Should have strong internet connection (minimum of 20 mbps)
  
  

• Monday-Friday, 6:00 AM - 3:00 PM