Administrative Assistant UK -based Surveying

Job Description

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative, secretarial, and document support to a UK-based team.

This role focuses on ensuring all client-facing documents are professionally formatted, on-brand, and error-free, while also providing personal assistance to a senior leader and light support to a wider team of around 15 staff.

The role is 100% dedicated to the client and integrated as a regular member of their team.

Key Responsibilities

Document & Administrative Support

• Proofread, edit, and format Word documents, PowerPoint presentations, and Excel spreadsheets to ensure they are:
• On-brand (templates, logos, fonts, layouts)
• Grammatically correct and well-structured
• Professionally presented for external use
• Apply consistent branding and style across all outgoing documents and reports
• Prepare, update, and maintain templates, checklists, and standard forms as required
  
  

Secretarial & PA Support

• Manage the diary/calendar of a senior leader (and occasionally another partner), including:
• Scheduling, rescheduling, and confirming meetings
• Managing time zones and avoiding conflicts
• Support email inbox management, including:
• Organizing and flagging priority messages
• Drafting and formatting responses when requested
• Filing and categorizing emails for easier retrieval
• Coordinate internal and external meetings (sending invites, sharing agendas, and follow-up documents)
  
  

Team Support & Communication

• Act as a consistent point of contact for the team during UK working hours
• Collaborate with approximately 15 team members, providing light admin support as needed (primarily document-related)
• Communicate via email, WhatsApp, Teams, and other tools used by the client (with setup supported by IT team)
  
  

Other Duties

• Perform general administrative tasks relevant to the business (e.g., file management, simple data entry, basic reporting)
• Follow internal processes and contribute to continuous improvement of document and admin workflows
  
  

Qualifications & Experience

Must-Have

• At least 3 years relevant experience in:
• Administrative assistant / executive assistant / PA
• Document controller / secretarial / office support roles
• Preferably supporting international (UK/US/AU) clients or companies
• Advanced proficiency in:
• Microsoft Word (styles, formatting, templates, tables, headers/footers)
• Microsoft PowerPoint (slide layouts, charts, visual polish)
• Microsoft Excel (basic to intermediate functions, formatting, simple reporting)
• Excellent written and verbal English, with strong attention to grammar, spelling, and tone
• Proven experience polishing documents for external / client-facing use
  
  

Nice-to-Have

• Experience supporting professional services (e.g., surveying, engineering, consulting, legal, property)
• Prior experience working in a remote, offshore, or BPO/outsourcing setup
• Familiarity with tools such as Microsoft Teams, WhatsApp, and cloud storage (e.g., OneDrive, SharePoint)
  
  

Skills & Attributes

• Exceptional attention to detail, especially in written documents and formatting
• Strong organization and time management skills; able to handle multiple documents and requests
• Proactive, reliable, and comfortable working with minimal supervision
• Strong communication skills and ability to work closely with a UK-based team
• Professional, discreet, and able to handle confidential information appropriately
  
  

Work Schedule:

• 3:00 PM - 12:00 AM Manila time (may change depending on the business need)
  
  

Work Setup:

• Home-based
• Must have at least 50mbps for both download and upload speed
• Must have own laptop/PC
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

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