Accounts Payable Specialist Home-based

Job Description

About Us:

Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the worlds leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals

Core Responsibilities

Invoice Processing

• Receive and review vendor invoices.
• Match invoices to purchase orders (POs) and receiving documents if applicable.
• Verify accuracy of pricing, quantities, and terms.
• Enter invoices into the Ramp for approval and payment.
• Code expenses to appropriate general ledger accounts and synch Ramp transactions with Quick Books within a week.
• Follow up with employees on missing receipts 2X. If there is no response - send the listing of people with missing receipts and memos to Controller weekly for further follow up
  
  

Vendor Management

• Set up and maintain vendor records, including W-9s and payment terms.
• Communicate with vendors regarding payment status, discrepancies, and issues.
• Resolve billing disputes and respond to vendor inquiries promptly.
  
  

Payments

• Prepare and process check runs, ACH, and wire transfers.
• Ensure timely payment to avoid late fees or penalties.
• Pull AP aging reports monthly and review with the Controller to ensure that all entries are valid.
• Track discounts, early payment incentives, or penalties.
  
  

Reconciliation & Reporting

• Reconcile AP subledger to the general ledger.
• Meet with the Controller to discuss month-end accruals. The Controller will book all accruals in the GL.
• Assist with cash flow forecasting and budgeting support if necessary(provide information only).
  
  

Compliance & Controls

• Ensure compliance with company policies and internal controls.
• Maintain supporting documentation for audits (internal and external).
• Monitor and enforce approval workflows for spending.
• Comply with tax reporting requirements (e.g., 1099 processing in the U.S.).
  
  

Other

• Reconcile cash for checking account or provide the Controller with information needed for the reconciliation
• Close needs to be done in 4 business days and all bills should be entered into the system (Ramp should Synch with QB)
• Review expense categories monthly
• Meeting with the Controller weekly and daily during the 4 days close process if needed. All entries should be entered by 4th business day
• Ad hoc request and reporting.
  
  

Work Location

• Home-based
• Should have strong internet connection (minimum of 20 mbps)
• Should have own Laptop/PC (minimum of i5 8GB RAM)
  
  

Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly.

By clicking on the "Im Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.

---