Procurement And Travel Office Clerk Temporary

Role Overview

The Procurement & Travel Office Clerk is a dual-function administrative role responsible for supporting procurement operations and coordinating travel arrangements within the organization in Naga site. This position ensures smooth inventory management, accurate documentation, and compliance with company policies while providing efficient travel support for employees and executives.

Specific Duties And Responsibilities

Procurement Support

• Monitor inventory levels and maintain accurate records of purchased goods and services.
• Assist in inventory flow tracking, storage organization, and product tagging.
• Perform clerical tasks for the Procurement Manager, including document filing and email management.
• Conduct 3-way matching of procurement documents (PO, delivery receipt, invoice) and process goods receipts in the system.
• Coordinate supplier delivery schedules and vendor accreditation processes.
• Ensure compliance with procurement policies and ethical standards.
  
  

• Manage end-to-end travel arrangements (flights, hotels) in line with company travel policies.
• Arrange accommodations for visiting executives, ensuring comfort and premium service.
• Research cost-effective travel options and maintain detailed travel records for reporting and audits.
• Act as the main point of contact for travelers, handling itinerary changes and emergency support.
• Collaborate with executive assistants and corporate security for transfer arrangements.
  
  

• Attention to Detail: Ensures accuracy in documentation and inventory tracking.
• Systematic & Organized: Maintains structured processes for procurement and travel tasks.
• Communication & Collaboration: Works effectively with cross-functional teams and external vendors.
• Adaptability: Handles ad-hoc tasks and shifting priorities in a 24/7 operational setting.
  
  

• Customer Service Orientation: Provides responsive and courteous support to internal stakeholders and travelers.
• Compliance & Ethical Standards: Adheres to procurement policies, travel guidelines, and company regulations.
• Problem-Solving & Adaptability: Handles unexpected changes in travel plans or procurement issues with innovative solutions
  
  

• Bachelor’s degree in business administration, Office Administration, Industrial Engineering (nice to have), or related field.
• At least 2 years of experience in office administration and inventory management.
• Proficient in Microsoft Office tools (Excel, PowerPoint, Word).
• Strong organizational, problem-solving, and time-management skills.
• Ability to work independently in a fast-paced, dynamic environment.
  
  

• Flexible to work varied shifts, including evenings, weekends, and holidays.
  
  

• Clean HR record with no participation in failed performance indicators