Senior Executive Assistant

Unleash Your Talents with Us!

Hi there, our future Senior Executive Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing, to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

The Senior Executive Assistant provides high-level administrative and operational support to the CEO and Executive team, ensuring the smooth coordination of executive activities and the delivery of quality documentation, reports, and meeting materials for Board and Management. The role is responsible for managing calendars, travel, communications, and key administrative processes, while also supporting contract administration, HR documentation, and day-to-day operational requirements

• Key responsibilities for this role include:
• Provide direct support to the CEO, including calendar management, travel coordination, and day-to-day administrative support
• Provide administrative support to the Executive Team, including scheduling meetings and editing documents
• Manage travel bookings and maintain a centralised travel tracker for all staff
• Prepare high-quality presentations, reports, and meeting packs for company and leadership meetings
• Assist in the coordination and documentation of internal meetings
• Coordinate with agents for Omnitronics offices in Perth, Florida, and Queensland
• Manage NDAs and assist with contract administration, including coordinating reviews and liaising with legal advisors
• Receive and direct incoming calls for the Perth office
• Monitor US voice mailbox, emails, and direct messages to relevant staff
• Review and approve employee expenses, ensuring timely submission, correct documentation, and policy adherence
• Assist HR with employee correspondence, including employment contracts, compensation plans, and other related documentation
• Assist with company insurance, including monitoring coverage, liaising with brokers, and providing relevant insurance information to clients and employees
• Prepare purchase orders & ad hoc purchases for Executive and Administration, including training, subscriptions, and event bookings
• Monitor and provide support to team members in the Philippines, organising regular catch-ups & addressing any needs locally.
• Provide general administrative and operational support as required
  
  
  

• Strong proficiency in Microsoft Outlook and PowerPoint
• Experience supporting senior executives and leadership teams
• Experience booking complex travel requirements for global teams
• Excellent organisational and time management skills
• High attention to detail and ability to manage multiple priorities
• Strong English written and verbal communication skills
• Experience in reporting, administration, or operations support roles
• Ability to work independently and proactively
  
  
  

• Schedule: 8:00 AM - 5:00 PM (Philippine Time)
• Work Setup: Full - Remote Setup (WFH
• Location: Parkway Corporate Center, Alabang, Muntinlupa City
  
  
  

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to incclusivity make everyday exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.