Office Administrator

Job description:

Responsibilities:

Administration Operations:
•    Oversee day-to-day office activities to ensure an efficient and professional work environment while following company policies and compliance. 
•    Manage office supplies, equipment, utilities, and vendor relationships including follow-ups, renewals, and service requests.
•    Organize and maintain company records and documentation.
•    Handle travel, and accommodation arrangements for expatriates including hotel bookings, airport transfers, itinerary, and meeting coordination.
•    Support meeting logistics, schedules, and preparation of administrative documents.
•    Maintains and updates all government and legal documents of the company such as GIS, Permits, and Licenses.
•    Manage the preparation and filing of Special Working Permit applications and other statutory requirements for foreign service engineers.

Human Resources:
•    Assist with recruitment, onboarding, and employee documentation.
•    Maintain employee records, HR filing systems, and support in compliance with labor regulations.
•    Facilitate employee engagement activities, company events, and internal communications.
•    Act as liaison between the company, staff, and office building management, providing information, answering questions, and responding to requests.

Purchasing:
•    Process purchase requests, canvassing, supplier negotiations, quotation comparison, and issuance of purchase orders for office supplies and equipment.
•    Coordinate with vendors for deliveries, services schedules, and contract updates.
•    Negotiate with suppliers for cost-effective purchasing.
•    Maintain supplier directories and procurement records to ensure transparency and cost efficiency.

Marketing Communication:
•    Coordinate and execute internal and external communication initiatives with Marcom from Global and APAC.
•    Support social media updates and basic content creation.
•    Assist in organizing company events and promotional activities.

Perform other and ad hoc duties as assigned and required by the Management, including participation in project work.    

Education:
Bachelor’s Degree in Business Administration, HR, Marketing, Office Management, or related field

Pre-requisite: 
Filipino Citizen

Experience:
•    3 - 5 years’ experience in office administration or an equivalent role handling office operation, procurement, compliance coordination, or HR support.

Skills & Competencies:
•    Strong organizational skills and attention to detail
•    Exceptional multitasking ability and manage competing priorities
•    Demonstrates strong problem-solving skills, proactivity, and adaptability 
•    Collaborative and team-focused attitude
•    Excellent verbal and written communication skills
•    Proficiency in MS Office tools (Word, Excel, PowerPoint)
•    Familiarity with social media and basic marketing tools is a plus
•    Knowledgeable with procurement processes and vendor management
•    Ability to handle confidential information with integrity

A Workplace Youll Love

Be part of our growing team in the brand‑new PHP office located in Filinvest City Alabang, designed to reflect our global workplace standards. Enjoy a modern, collaborative, and people‑focused environment that supports productivity, well‑being, and a strong sense of belonging.

Growth That Matters

We believe in continuous development. You will have access to opportunities to learn, expand your capabilities, and collaborate with international teams reflecting our global EVP commitment to provide meaningful growth and impactful career experiences.

An Inclusive & Supportive Culture

We foster a diverse and inclusive workplace where everyone is treated with respect and fairness. Our EVP emphasizes equal opportunity and a safe environment for all candidates and employees, regardless of background or identity.

Competitive Rewards & Benefits

We offer competitive compensation, comprehensive health benefits, and employee support programs aligned with our global standards ensuring stability, engagement, and long‑term well‑being.

Purpose-Driven Work

Join a team where your contribution drives real impact. You will be part of a mission‑driven organization that values responsibility, collaboration, and excellence in everything we do.