Finance Assistant

Unleash Your Talents with Us!

Hi there, our future Finance Assistant! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

To provide accurate and timely accounting support to Windsor Architectural Hardware (WAH), including the preparation of monthly management accounts, accounts payable and receivable processing, bank reconciliations and monthly work papers. The role supports the Financial Controller in maintaining accurate financial records, reporting and compliance. The scope of the role is expected to expand over time, with the possibility of assuming full responsibility for accounts payable.

Key responsibilities for this role include:

• Management Accounts and Reporting
• Prepare monthly work papers, balance sheet reconciliations and supporting schedules.
• Monitor income and expenditure against budget and flag variances to the Financial Controller.
• Assist with preparation of data for budgets, forecasts and year-end.
• Ensure all financial administration, accounting processes and reporting are completed accurately and on time.
  
• Accounts Payable
• Day-to-day processing and reconciliation of supplier transactions.
• Process supplier invoices accurately and in a timely manner.
• Reconcile supplier statements and resolve discrepancies.
• Prepare payment runs for review and approval by the Financial Controller.
• Maintain accurate supplier records in the accounting system.
  
• Accounts Receivable and Credit Control
• Day-to-day processing of customer transactions and follow-up of outstanding debt.
• Provide cover and overflow support to the Accounts Receivable Officer, including:
• Process customer invoices, credit notes and statements on time.
• Follow up outstanding debts to support achievement of debtor days KPIs.
• Process customer rebates and head office allocations on a monthly basis.
• Escalate problem accounts to the Financial Controller.
  
• Bank, General Ledger and Reconciliations
• Assist the Accounts Receivable Officer with daily, weekly and monthly bank reconciliations, and provide cover when required.
• Maintain the general ledger, including chart of accounts updates and general journal entries.
• Complete inter-company and balance sheet account reconciliations.
• Identify errors in financial data and rectify them or escalate as appropriate.
  
• Compliance
• Assist with compliance with Inland Revenue requirements, including GST and FBT data preparation.
• Maintain accurate records to support compliance and statutory reporting.
• Apply company financial policies and procedures consistently.
  
• Foreign Exchange
• Accurate recording of FX transactions in the accounting system.
• Other tasks as reasonably required.
  
  
  

• Tertiary or professional accounting qualification (Bachelor of Commerce, equivalent degree, or recognised accounting diploma).
• Minimum 3 years' experience as a finance assistant or in a similar accounting role.
• Working knowledge of accounting and ERP software.
• Working knowledge of relevant accounting standards and tax requirements.
• Experience preparing management accounts, work papers and balance sheet reconciliations.
• Strong written and oral English communication skills.
• Able to work hours providing substantial overlap with New Zealand business hours, including additional availability during the month-end close.
• Experience working with New Zealand or Australian businesses.
• Experience with Microsoft Dynamics 365 Business Central or a comparable ERP.
• Experience in importing, wholesale or retail industries.
  
  
  

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work-Onsite Setup
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City
  
  
  

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.