Administrative Specialist - Remote

#Boost2025

Gordian Staffing, A New Way of HR.

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About Our Client

Our client gives professional community management and accounting services for planned communities, condominiums, and homeowners associations (HOA). Community associations are more than just a group of neighboring homeowners or a board of directors. They exist to bring value to your property by maintaining living standards, collecting revenues for necessary expenditures, and community planning for the future.

Job Title: Administrative Specialist

Duties And Responsibilities

• Vendor updates – including but not limited to regular vendors (landscaper, pest control, etc.)
• County permit, Property Taxes, Insurance & Utility updates. etc.
• Review community financial documents to ensure that all applicable vendors have been updated
• Enter in YTD vendor payments for 1099 purposes.
• Prep the data import files for the aged owner balances & prepaids
• Draft owner welcome packets; Mail them out once approved by manager
• Arrange couriers for pick-up of items. Log any items picked up in the transition folder for historical reference.
• Track onboarding progress on excel spreadsheet.
• Review historical records to ensure we have received all the historical records related to homeowner, financial statements, taxes, invoices, meeting minutes, etc.
• Distribute important start up info to appropriate departments (AR, AP, resales, etc.)
• High volume of email communication both internal and external.
• Phone calls communication may be needed when updating vendors, utilities, and reaching out to the prior management company if needed
  
  

• Competitive Salary (Based on experience)
• Remote Work
• 13th Month Pay
• Medical Care Allowance / HMO
• Holiday Bonus
• Paid PTOs
  
  

• High School diploma mandatory. Bachelor is a plus.
• At least 1 year of experience in data entry.
• Accounting Background is a plus
• Strong customer service skills.
• Excellent written and verbal communication skills.
• Strong typing skills.
  
  

• Operating systems: Windows 10/11 or MacOS
• CPU: 1.8 GHz or faster processor
• RAM: 2 GB or more
• Hard drive: 128 GB or more (preferably Solid State Drive)
• Min. 50 Mbps Internet Speed