Admin Assistant

Unleash Your Talents with Us!

Hi there, our future Admin Assistant! Happy to see YOU here.

Here at Integrated OS, youll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What youll do:

As an Admin Assistant, you need to be highly detail-oriented and process-driven to support a legal/conveyancing practice. This role focuses on collating data from source, accurate data entry, document preparation, form generation, system-based administrative support, collating and bundling legal documents as required.

Key responsibilities for this role include:

CRM & System Administration

• Prepare and set up client workspaces and documents within CRM systems (e.g., TriConvey, Clio or similar platforms).
• Check accuracy of data on system and input client data accurately into system fields and templates.
• Generate templated emails, letters, invoices and standard forms.
• Ensure all documentation is completed accurately and without errors.
  
  
  

• PEXA
• EDR and Revenue NSW
• ATO
• Australian Immigration portals
• Other relevant authority platforms
• Populate required forms using verified client data.
• Follow strict procedural guidelines when preparing documentation.
  
  
  

• Assist the Principal, Manager and Conveyancer with day-to-day administrative tasks.
• Collate and bundle documentation as required.
• Generate invoices and settlement-related documentation.
• Order searches.
• Phone authorities to confirm strata, water, council, and related charges.
• Prepare and manage settlement adjustment sheets.
• Maintain organized digital records within system guidelines.
  
  
  

• Strong attention to detail and high level of accuracy.
• Experience working with CRM systems (TriConvey experience highly regarded).
• Experience completing templated documents and structured forms.
• Ability to follow detailed instructions consistently.
• Strong written communication skills.
• Ability to work independently while adhering strictly to procedures.
• High level of reliability and time management.
  
  
  

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City
  
  
  

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.