Accounting Associate

Job Summary:

Responsible for processing and reviewing accounting transactions, preparing and reconciling accounts receivable and payable reports, ensuring compliance with accounting policies and internal controls, and recommending system and process improvements to enhance accuracy, efficiency, and productivity.

Key Responsibilities:

• Perform day-to-day accounting transactions, including verification, classification, recording, and posting of financial transactions.
• Review the accuracy and completeness of disbursement vouchers, journal vouchers, petty cash replenishments, liquidations, reimbursements, cash advances, allowances, and payroll entries.
• Prepare, maintain, and reconcile accounts receivable and payable reports, aging schedules, customer and supplier balances, and outstanding transaction listings against the general ledger.
• Monitor customer collections, overdue receivables, supplier invoices, payment due dates, and outstanding obligations; coordinate with concerned parties to resolve discrepancies and facilitate timely collections and payments.
• Prepare client invoices and BIR Form 2307, and coordinate with customers and suppliers for billing requirements, payment concerns, and supporting documents.
• Monitor the company's daily cash position and assist in preparing cash forecasts and payment schedules to ensure sufficient funds for operational requirements.
• Perform intercompany reconciliations and monitor and resolve reconciling items
• Prepare and analyze AR and AP reports, identify overdue accounts, unusual balances, discrepancies, and potential risks, and promptly escalate significant issues to the Accounting Supervisor.
• Support month-end and year-end closing activities, including account reconciliations, preparation of supporting schedules, and timely submission of financial and accounting reports.
• Ensure the accuracy, completeness, and timely filing of accounting records and reports in compliance with company policies, internal controls, tax regulations, and applicable accounting standards.
• Coordinate with external auditors and provide the necessary accounting records, reconciliations, schedules, and supporting documentation.
• Identify opportunities to improve accounting workflows, reporting, and system functionalities; recommend and assist in implementing process improvements, automation, report customizations, and standardized procedures.
• Coordinate with the System Administrator and relevant departments to resolve system issues, validate enhancements, maintain data integrity, and document updated accounting procedures.
• Prepare and/or assist in the preparation and filing of applicable tax returns and reports, including withholding tax, income tax, and other tax compliance requirements, ensuring accuracy and timely submission.
• Perform other related duties as may be assigned by the Accounting Supervisor or management.
  
  

• Graduate of Bachelor of Science in Accountancy (BSA).
• With 2–5 years of relevant experience in accounting, preferably in accounts payable, accounts receivable, general accounting, and financial reporting.
• Experience using accounting systems such as Xero and/or NetSuite is required.
• Knowledge of accounting principles, financial reporting, account reconciliation, and month-end closing procedures.
• Familiarity with accounts receivable and payable aging reports, collection monitoring, payment processing, and cash management.
• Knowledge of Philippine tax compliance and BIR reporting requirements is an advantage.
• Proficient in Microsoft Excel, including formulas, data analysis, and preparation of accounting schedules and reports.
• Strong analytical, organizational, and problem-solving skills, with keen attention to detail and accuracy.
• Ability to identify discrepancies, investigate variances, and recommend practical solutions.
• Willingness to learn new systems, improve accounting processes, and support automation initiatives.
• Good communication and coordination skills when dealing with internal departments, customers, suppliers, and external auditors.
• Ability to manage multiple tasks, meet reporting deadlines, and work independently with minimal supervision.
• Demonstrates integrity, accountability, initiative, and adherence to company policies and internal controls.