Sales Functional Coordinator

Overall Role Purpose:

Provide effective and efficient administrative support on Sales matters to the Sales Management.

Accountabilities:

Customer-Internal

National Sales Manager

• Organize meetings or conferences when held locally, acting as secretariat and liaison-in-charge.
• Assist the National Sales Manager in the preparation of notes/materials for meetings. Prepares slides for presentation, which requires some individual judgement and creativity.
• Manage National Sales Manager’s office in his absence and ensures all matters requiring the National Sales Manager’s attention are redirected with discretion and attended to meticulously.
• Any other Sales-related duties and tasks assigned by the National Sales Manager.
  
  
  

Country Sales Function

Organise and minute monthly Sales Meetings. Plays key role in organization and/or coordination of other parts and their relationship to one another. Seeks out and critically evaluates both numerical and narrative information. Draws accurate conclusions.

Planning & Organizing: Sets clear and realistic goals and objectives. Establishes a course of action and a sequence of steps to ensure that activities and objectives are efficiently achieved. Is structured with good personal organization. Schedules time effectively and uses efficient work methods and tools.

Decision Making: Makes timely and appropriate choices based on accurate analysis and experience. Uses sound judgment even in conditions of uncertainty. Anticipates impact of decisions and plans how to manage risk.

Results Orientation: Continually seeks to accomplish critical tasks with measurable results. Overcomes obstacles and makes adjustments to achieve results. Focuses self and others to achieve targets aligned with business goals.

Stakeholder- External

Suppliers (travel agents, hotel, other service providers)

• Travel and accommodation arrangements for participants, liaison with relevant hotels and overseeing various logistics arrangements.
  
  
  

Regional and Country Senior Management

• Collate data for Sales reports (both country and regional) and other required documentation; ensuring deadlines are complied with.
  
  
  

Country Office

• Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.
• Ensure that the department has enough office and marketing supplies for sales frontlines
  
  
  

What we need?

• Bachelor’s degree, any course
• Good communication skills & administration skills
• Works cooperatively with others to achieve target and objectives. Accomplishes own tasks in support of team goals and actively offers to help colleagues. Supports group decisions.

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