Property Coordination Assistant

About Us

Hi! Were Dashdot and our mission is to transform the way the world invests. We help everyday Australians build wealth through smart property investment, and were on a mission to make that accessible to more people than ever before.

Were proud of what weve built and the recognition thats come with it:

• AFR Best Place to Work: Most Outstanding Practice – Employee Flexibility
• AFR Most Innovative Company – Property, Construction & Transport
• AFR 12th Fastest Growing Company in Australia
• Deloitte Tech Fast 50 – Top 20
• 2025 Breakthrough Culture Award Winner
  
  

Whats in It for You

• Competitive contractor rate — 90,000 PHP approx per month
• 100% remote full time — work from home
• Six weeks paid recreation leave
• 10 days paid rest leave
• WFH Setup allowance
• Be part of a high-performance, award-winning Australian team
• Access to cutting-edge tools and technology
• A team culture that invests in your growth — we genuinely want to see you win
• Work alongside specialists, strategists, and leaders who move fast and think big
  
  

The Role

The Property Coordination Assistant is the operational backbone of Dashdots Delivery team — keeping transactions moving, timelines on track, and nothing falling through the cracks. Youll work closely with our broader Delivery Team to support the end-to-end property investment journey for our clients.

This is not a passive task-follower role. Were looking for someone who anticipates what needs to happen next, owns open loops without being told, and brings the energy of an EA with the precision of a project coordinator.

In This Role, Youll Own

• Coordinating multi-step property transaction timelines across multiple clients simultaneously
• Liaising with external parties including real estate agents, inspectors, solicitors, and clients via email, Slack, and phone
• Reviewing and cross-checking documents for accuracy, flagging discrepancies early
• Proactively following up on outstanding items to keep transactions and onboarding timelines on track
• Supporting Specialists and Strategists with administrative coordination so they can focus on delivering client outcomes
• Maintaining accurate records and data across internal platforms
  
  

What Success Looks Like

• Response times are consistently within KPI — nothing sits unanswered or unactioned
• Zero errors in document checking, data matching, and follow-up coordination
• Open loops are closed proactively — you follow up before being asked
• Strategists and Specialists can rely on you to manage the admin without hand-holding
• Youre comfortable picking up the phone when its the fastest way to move something forward
  
  

What Were Looking For

Youll Need

• Sharp attention to detail — you catch what others miss and take pride in accuracy
• Strong multitasking and coordination skills — you can manage multiple timelines and priorities without dropping the ball
• Excellent written and verbal English — you communicate clearly and confidently with Australian clients, agents, and partners
• Comfortable picking up the phone — when email isnt cutting it, you make the call
• A proactive, anticipatory mindset — you dont wait to be told; you see whats coming and move first
• Confident using a range of software tools such as Airtable, Corelogic, Google Workspace, Slack, HelloSign
• Resilience and adaptability — you stay calm and keep executing when priorities shift
• Reliable computer, strong internet, and quiet home workspace
  
  

Bonus Points If You Have

• Experience in property, real estate, mortgage broking, or a related field
• Background in event coordination, travel planning, or complex project administration
• Prior experience supporting multiple teams or stakeholders simultaneously
  
  

This Role Is NOT for You If...

• You need to be told what to do next — this role requires self-direction and proactive follow-through
• You rely exclusively on email and Slack and are uncomfortable picking up the phone
• You get frustrated when priorities change or tasks dont follow a neat checklist
• You prefer to work independently with no structured hours — core availability (aligned to Australian Specialist hours) is required
  
  

The Culture

At Dashdot, we cultivate a high-performance team culture grounded in Freedom and Responsibility — trusting our members to operate with integrity and uphold our values while striving for excellence. We recognise that our best work often happens when we have the freedom to support our personal needs while fostering an environment of extreme ownership and mutual respect.

Were not a traditional corporate team. We move fast, we challenge each other, we celebrate wins, and we grow together. If youre the kind of person who brings energy — not just effort — youll fit right in. 🚀

Our Recruitment Process

We Move Quickly — Heres What To Expect

• Application review
• Online activity (30 mins): A mix of skills questions and a short video intro so we can get to know you
• Culture, traits & mindset interview (30 mins with People Operations team)
• Technical interview (45 mins with Team Lead)
• Offer 🎉
  
  

Ready to Apply?

If this sounds like you, wed love to hear from you. Apply now via the link — we review every application personally.

⚙️ A quick heads up: We use AI tools to support parts of our recruitment process, but every application is reviewed by our team and all hiring decisions are made by humans. We move fast, but we never lose the human touch. Questions? Just reach out.

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