Lead Expense Accounting

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You Will Be Responsible For The Following

End-to-End Expense Accounting and Accruals

• Own the end-to-end expense accounting cycle, including:
• Identification and assessment of expenses requiring accruals.
• Preparation and review of monthly accrual and reversal entries.
• Timely recording of expenses based on appropriate cut-off and supporting documents.
• Ensure expenses are accurately classified to the correct GL accounts, cost centers, and entities, aligned with the chart of accounts and budget structures.
• Prepare and review SAP upload files for journal entries, ensuring correct formats, mapping, sign conventions, and data validations before posting.
• Coordinate with relevant teams (e.g., FP&A/FBA, Treasury, Disbursement, Procurement, BUs) to gather inputs, resolve issues, and prevent duplicate or missing expense entries.
• Monitor and manage expense accruals and reversals such that open balances reflect only valid, unactualized obligations.
  
  

Payroll-Related Accounting and Reconciliations

• Act as accounting owner for payroll-related expenses and benefits, including (but not limited to):
• Salaries and wages.
• Overtime, allowances, and variable pay.
• Bonuses (e.g., 13th month, performance bonuses, retention schemes).
• Statutory contributions and withholdings (e.g., income tax, SSS, PhilHealth, Pag-IBIG, other mandated benefits).
• Company benefits (e.g., HMO, group insurance, incentive schemes) and other employee-related costs.
• Coordinate closely with HR/Payroll and other stakeholders to:
• Obtain monthly payroll runs, summaries, and detailed reports by entity and cost center.
• Validate completeness and accuracy of amounts and cost allocations.
• Clarify special items (e.g., one-off payouts, corrections, back pay, terminations).
• Prepare, review, and post payroll-related journal entries for:
• Monthly payroll expense and related liabilities.
• Payroll accruals for cut-off and year-end (e.g., unpaid salaries, bonuses, unused leaves where applicable).
• Reclassifications between expense and balance sheet accounts, where necessary.
• Ensure timely and accurate recognition of statutory obligations, including:
• Proper set-up and clearance of payroll-related liability accounts.
• Alignment of accounting records with actual remittances and statutory deadlines.
• Perform regular reconciliations of:
• Payroll-related GL accounts vs. payroll system/sub-ledger reports.
• Payroll clearing/bank accounts vs. payroll disbursements.
• Accrued payroll and benefits vs. HR/Payroll schedules and approved provisions.
• Support HR/Payroll and Finance leadership with analytics on payroll and benefits expense trends, headcount cost, and related KPIs as needed.
  
  

Month-End and Year-End Close

• Lead the month-end close for expense and payroll accounting, including:
• Cut-off monitoring for expense and payroll-related transactions.
• Booking of required accruals and reversals within agreed timelines.
• Performance of analytical reviews and variance/flux analysis on expense and payroll accounts.
• Prepare and review expense and payroll-related schedules and reconciliations, such as:
• Detailed expense listings by account, cost center, and business unit.
• Accrued expense and accrued payroll schedules and aging.
• Prepaid and other balance sheet reconciliations related to expense and payroll accounts.
• Support year-end activities, including:
• Year-end accruals for expenses and payroll (e.g., bonuses, leave conversions, pending benefits).
• Clean-up of long-outstanding items in expense and payroll-related GLs.
• Coordination with BUs and HR/Payroll on year-end guidance, deadlines, and documentation.
• Roll-forward of key balances and schedules to the succeeding year.
  

Controls, Compliance, and Audit Support

• Ensure adherence to generally accepted accounting principles (GAAP), internal accounting policies, and tax and regulatory requirements relating to expense and payroll recognition and documentary support.
• Design, maintain, and enforce control procedures in the expense and payroll accounting processes, including:
• Maker–checker segregation and approval workflows for key entries.
• Standard documentation and naming conventions for working files and uploads.
• Checklists and control logs for month-end and year-end tasks.
• Maintain complete and well-organized documentation and audit trails for all significant expense and payroll-related entries and adjustments (working files, approvals, supporting documents, system reports).
• Act as a key contact for internal and external audits on expense and payroll-related matters, including:
• Providing schedules, supporting documents, and process walkthroughs.
• Addressing audit queries and observations and implementing agreed remediation actions in coordination with HR/Payroll, Tax, and other control functions.
  

Process Improvement and Automation

• Identify opportunities to simplify, standardize, and automate expense and payroll accounting processes and working files (e.g., templates, data models, dashboards, and reconciliation tools).
• Lead or support continuous improvement initiatives, such as:
• Redesign of workflows to improve close timelines and reduce manual effort.
• Implementation of new tools, system enhancements, or reporting automation (including potential interfaces between payroll systems and SAP).
• Documentation and regular updating of process manuals and SOPs for expense, payroll, and accrual-related activities.
• Champion data quality, ensuring master data and reference files (e.g., GL mappings, cost centers, employee cost centers, expense categories) are well maintained and consistently applied.
  
  

Stakeholder Management

• Serve as a primary point of contact for Expense Accounting for assigned entities and business units, and as a key accounting counterpart to HR/Payroll.
• Provide clear guidance and training to BUs, HR/Payroll, and other stakeholders on:
• Expense and payroll recognition principles and cut-off.
• Required data fields and supporting documents for expense, payroll, and accrual entries.
• Proper use of forms, templates, and workflows related to expense and payroll accounting.
• Respond promptly and clearly to queries from:
• Business units and functional teams.
• HR/Payroll and other Finance teams (FP&A/FBA, Treasury, Tax, Controllership).
• Senior management, as needed, on expense and payroll trends and issues.
  

We Are Looking For

Education & Certification

• Bachelor’s degree in Accountancy
• Certified Public Accountant (CPA) preferred.
  
  
  

Experience

• Minimum 4–6 years of progressive experience in accounting, with strong exposure to expense and/or payroll-related accounting and accruals.
• At least 2–3 years in a senior or lead role handling month-end close and expense/payroll-related processes in a medium-to-large organization; experience in financial services or tech/fintech is an advantage.
• Hands-on experience with SAP FI/CO (or similar ERP) is strongly preferred, including:
• GL line-item analysis and reporting.
• Journal entry preparation and upload.
• Experience integrating or reconciling data from payroll systems or HRIS is a plus.
• Demonstrated track record in:
• Improving or sustaining fast close timelines.
• Performing flux/variance analyses on operating expenses and/or payroll and benefits.
• Managing accrual schedules and related balance sheet reconciliations.
  

What We Offer

Opportunity for career growth and development in the #1 FinTech company in the country Working with a dynamic and highly collaborative team who want to change the game A company that values their people with highly competitive and flexible compensation and benefits package

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