Invoicing Administrator

Are you Robert Walters?

Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential.

We offer our people incredible career opportunities as well as an inclusive culture and flexible working.

About The Role

We are seeking a strong team player with excellent administrative and communication skills for the role of Invoicing Administrator at Robert Walters. The Invoicing Administrator will be responsible for processing and managing invoices for the company. This includes verifying and reconciling invoices, ensuring data accuracy, and communicating with vendors and internal departments to resolve any discrepancies. The successful candidate must possess a strong "can do" approach while having the ability to work autonomously. A high standard of attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment are essential.

Responsibilities

Invoice Processing and Management:

• Process and manage all company invoices, ensuring compliance with company policies and procedures.
• Verify and reconcile invoice details, including amounts, dates, and vendor information, to ensure accuracy before processing.
• Maintain organised records of all invoices and related documentation for easy retrieval and audit purposes.
  
  

• Perform data entry tasks to upload invoice information into the companys invoicing platform.
• Ensure data accuracy and consistency on the company’s invoicing system.
• Regularly update and maintain invoicing database to reflect current and accurate information.
  
  

• Address and resolve client and vendor questions and issues related to invoices in a timely and professional manner.
• Communicate effectively with clients and vendors to provide clear explanations and solutions to invoicing concerns.
• Collaborate with other departments to resolve any discrepancies or issues that may arise during the invoicing process.
  
  

• Provide support to the accounting team as needed, including assisting with month-end and year-end closing processes.
• Assist in the preparation of financial reports and statements related to invoicing activities.
• Participate in team meetings and contribute to process improvement initiatives.
  
  

• At least 1 year of experience in invoicing
• Good communication skills.
• Excellent organisational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Self-starter with a proactive approach.
• Ability to work under pressure and meet strict deadlines.
• Cooperative and team player.
• Strong customer focus.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

• Private medical insurance
• A fantastic training and development programme
• Volunteer time off
• The opportunity to partake / qualify for our Global incentive weekend
• Employee wellbeing through various programmes
• You’ll have plenty of opportunities to progress your career, both in your country and other locations around the world. That’s the benefit of working for a large global organisation. One that is at the forefront of recruitment innovation, and a specialist in RPO and MSP