Fleet Administrator AU Transport Hybrid

Schedule: Monday to Friday (6:00AM - 3:00PM PHT)

Key Accountabilities Fleet Management

• Oversee the day-to-day administrative tasks associated with the vehicle fleet.
• Track fleet assets, including ownership records, registration, insurance, and inspections.
• Maintain accurate and detailed records of each vehicle’s service history, mileage, fuel usage, and any reported damage.
  
  

• Monitor and coordinate routine maintenance for all fleet vehicles in collaboration with fleet service providers.
• Collate and maintain data to ensure all fleet vehicles meet safety and regulatory compliance standards.
  
  

• Analyse monthly fuel expenses and provide relevant insights to CMs and ASMs regarding fuel costs that are not aligned with expected or normal usage.
  
  

• Monitor compliance data provided by fleet companies and follow up with internal stakeholders to ensure all vehicles comply with local, state, and federal regulations.
  
  

• Assist in the acquisition of new vehicles, including confirming orders and coordinating vehicle delivery.
• Manage administrative tasks related to the sale or disposal of outdated or damaged vehicles.
  
  

• Monitor and record all fleet-related expenses, including maintenance, fuel, insurance, and leasing costs.
• Collate fleet expense data and assist in preparing reports on fleet spending and cost efficiency.
  
  

• Generate and maintain reports related to vehicle maintenance, fleet utilisation, and operational costs for management review.
• Assist fleet service providers with data maintenance across fleet management platforms, including MyConcierge.
  
  

• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Competency in database management, with intermediate-level Microsoft Excel skills.
  
  

• Hybrid
• Medical, Dental Coverage and Life insurance from day 1 of employment
• Paid Vacation and Sick Leave (with Quarterly Sick Leave Conversion)
• Competitive salary package and annual appraisal
• Financial Assistance Program
• Mandatory Government Benefits and 13th Month Pay
• Complimentary Sleeping Quarters, Coffee at no cost
• Complimentary Office Fitness and Wellness Facilities at no cost
• Regular Company Events, Work Life Balance, and Career growth opportunities
• Accessible location at the heart of Metro Manila --- the Mega Tower, EDSA