Executive Assistant

At ING we are looking for a Personal Assistant

Your role and work environment:

We are looking for a talented and enthusiastic Personal Assistant to support 3 ManCom members

Your role and work environment

An Executive Assistant would work with tasks such as scheduling; reviewing, prioritizing, and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings, and any other administrative tasks that help the executive perform their job.

Your key responsibilities

• Act as a first point of contact
• Proactively manage and maintain the agenda of the Capability Hub Lead by scheduling meetings and conference calls, arranging appointments and prioritizing the most sensitive matters.
• Providing general administrative assistance, such as drafting email and memos, and preparing communications on the executive’s behalf.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Accurately recording minutes during meetings, preparing reports, filing, organizing, maintaining, and retrieving corporate comprehensive and accurate records, reports, and documents.
• Collating data to prepare documents for review and presentation by the executive.
• Answering phone calls and/or emails in a polite and professional manner.
• Coordination of travel arrangements.
• Performing minor accounting duties (e.g. travel expenses liquidation, expenses and credit card reconciliation).
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
• Miscellaneous support tasks.
• Ad-hoc support for major projects as and when necessary.
• Liaise with other PAs at international level to ensure commitments are met.
  
  

• Willing to take the initiatives and give reminders.
• Proactive, efficient, and able to always maintain a high degree of confidentiality.
• Attention to detail.
• Collaborative and good at building relationships.
  
  

• Bachelor´s Degree
• 5 +years’ professional experience, international environment experience is a plus.
• Excellent written and verbal communication skills
• Strong time management and organizational skills
• Ability to organize and coordinate multiple concurrent projects
• Ability to stay calm under pressure, multitask and adapt to change
• Preferably, have an experience in overseeing budget and expenses
• Strong Microsoft Office skills
• Proficient English (both spoken and written)
• Ability to work on an international environment.
• Tact and discretion
• And experience in developing internal processes and filling systems