Executive Assistant

Hiring: Full-time Executive Assistant - Remote - $8,400 - $13,200/yr

🚀 About the Client 🚀

🏢 Legacy Meets Leadership – Our client is a powerhouse in the commercial real estate industry, shaping New England’s landscape with decades of development, investment, and property management excellence.

💡 Vertically Integrated Vision – They handle everything from acquisitions to construction and management — ensuring quality, innovation, and long-term value at every step.

🌍 Regional Impact – Serving Massachusetts and New Hampshire with landmark commercial properties.

😄 High-Energy Team – Candid, collaborative, and refreshingly direct.

🚀 Culture of Ownership – Autonomy, accountability, and humor drive every decision.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.

⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.

🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.

❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.

🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

📧 Email & Inbox Management

🗓 Calendar & Meeting Management

📋 Organization, Systems & Task Tracking

✈️ Travel & Logistics

💳 Financial Support

🔍 Research & Reporting

🔒 Confidential Information Management

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Assistant?

Our client’s CEO needs a trusted right hand — someone sharp, responsive, and relentlessly organized. With a full calendar, constant travel, and thousands of daily emails, he’s looking for an Executive Assistant who brings clarity, structure, and calm to the storm.

This isn’t just about managing an inbox — it’s about managing the leader’s time, focus, and follow-through. You’ll handle communications, anticipate needs, and make sure nothing slips through the cracks.

If you thrive in fast-moving environments, love solving problems before they happen, and can keep up with a no-nonsense, results-driven executive — this is your moment. 💥

🧩Qualifications:

• ✅ Must-Haves:
• ⚡ Proactive by Nature – You anticipate needs before they’re voiced and thrive on staying three steps ahead.
• 🧠 Exceptionally Organized & Detail-Obsessed – You bring order to chaos and ensure no task, email, or deadline ever slips through.
• 💬 Polished Communicator – Excellent command of written and spoken English with strong grammar, clarity, and tone.
• 🔐 Discretion & Trustworthiness – Proven ability to handle highly confidential financial and personal information with integrity.
• 💪 Resilient & Thick-Skinned – You handle direct communication with professionalism and a good sense of humor.
• 🧩 High Emotional Intelligence – Skilled at reading context, responding appropriately, and maintaining composure under pressure.
• 💎 Nice-to-Haves:
• 🏢 Commercial Real Estate Familiarity – Experience supporting leaders in commercial real estate, property management, etc.

Your responsibilities include:

• 📧 Email & Inbox Management
• Manage and organize an inbox of 10,000+ messages, triaging and prioritizing daily
• Implement systems for Inbox Zero — including filters, folders, and action categories
• Draft and proofread responses with impeccable grammar and tone; send on behalf of the CEO with approval
• Read and transcribe dictated responses while the CEO is traveling or driving
• Alert the CEO to urgent emails and follow through on pending items
• Unsubscribe from irrelevant lists and ensure professional correspondence standards
• 🗓 Calendar & Meeting Management
• Own scheduling, rescheduling, and coordination for a packed executive calendar
• Block time for focused work and travel, avoiding conflicts and double bookings
• Prepare meeting briefs, research attendees, and ensure all materials are ready in advance
• Coordinate internal participation and track post-meeting action items
• 📋 Organization, Systems & Task Tracking
• Build and maintain a task tracking system for to-dos, key deadlines, and project milestones
• Document and standardize internal processes (SOPs)
• Follow up on commitments and ensure accountability across teams
• ✈️ Travel & Logistics
• Handle all aspects of business travel: flights, car rides, itineraries, and scheduling meetings while away
• Update the calendar with detailed travel logistics and agendas
• 💳 Financial Support
• Track and categorize 25–30 monthly receipts for expense reports
• Communicate with accounting to ensure all transactions are logged and verified
• Flag missing receipts and help distinguish between business and personal expenses
• 🔍 Research & Reporting
• Conduct research on investments, projects, and market opportunities
• Prepare concise summaries for decision-making
• Support political, industry, and permit-related research when required.
• 🔒 Confidential Information Management
• Handle confidential data, including capital calls, financial statements, and wire confirmations, with utmost discretion
• Maintain secure filing and access protocols

🏡 Want to Know More About the Client?

Our client is a leading, vertically integrated commercial real estate firm with a decades-long legacy across Massachusetts and New Hampshire. From investment and development to construction and property management, they build spaces that drive growth and strengthen communities. With a strong foundation in trust and long-term relationships, they manage a diverse portfolio spanning office, industrial, retail, and mixed-use properties.

At the heart of their success lies a commitment to lasting relationships, community impact, and hands-on leadership. Joining them means becoming part of a fast-paced, high-performance environment that rewards initiative and loyalty. 🌟

Company Culture and Core Values:

The team operates with trust, precision, and humor — working hard and moving fast while staying true to their values. They thrive on straight talk, proactive problem-solving, and results that stand the test of time.

Here’s what matters most to them:

• 🤝 Integrity First – Always do what’s right, no shortcuts.
• 💬 Radical Candor – Clear, direct, and respectful communication.
• 🛡 Accountability Always – Follow through, every time.
• 💡 Common Sense Wins – Work smart, not complicated.
• 😄 Humor Keeps Us Human – Laugh, adapt, and move forward.

Together, this team builds not only properties — but partnerships that last.

What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🌎 Permanent Remote Setup – Work from anywhere while staying connected to a fast-moving U.S. team.
• 💼 Direct Access to Leadership – Work side-by-side with a seasoned CEO leading major investment and development projects.
• 🧠 Mentorship & Growth – Learn directly from decision-makers in commercial real estate and elevate your executive operations skill set.
• 🏗 Career Longevity – This is a stable, long-term role with a company that values loyalty, consistency, and excellence.
• 🎯 Autonomy & Ownership – You’ll be trusted to run your lane, make calls, and improve processes independently.
• 😄 People Who Keep It Real – Work with sharp, driven, and candid professionals who also know how to laugh and get things done.

Your next big opportunity starts here—ready to take the leap? 🚀

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆

Specifics:

• Time
• Full-time; 7:30 AM – 4:30 PM EST
• This is a remote position so you can have the freedom to work from anywhere
• Miscellaneous
• Attire - business casual when in meetings
• Professional setup (Pains me I actually need to write this down… 👀)
• Clean background
• Good camera
• Good microphone
• Strong wifi

• Tech Stack
• 💼 Microsoft Office Suite – Outlook, Excel, Word, and PowerPoint
• 🧾 Adobe / PDF Tools
• 💬 iMessage / Text Communication
• 🤖 AI Assist Tools (Nice-to-have)
• ChatGPT
• Copilot
• Fireflies

• Compensation
• Fixed Rate $8,400 - $13,200/yr